Global Legal Administrative Support Specialist

2 semanas atrás

São Paulo SP, Brasil Solenis Tempo inteiro

Job Title: Global Legal Administrative Support Specialist

Location: Sao Paulo - Hybrid)

Job Title: Global Legal Administrative Support Specialist

Location: Sao Paulo - Hybrid)

Key Responsibilities:

- Administrative Support: Provide comprehensive administrative support to the global legal team, including managing the invoicing process and coordinating with various legal business units.
- Invoices Processing and Running Reports: Assist with legal invoices processing, taking ownership of the intake, approval and processing of invoices through SAP or other systems as required; run reports, as required, to support legal operations.
- Process Improvement and Efficiency: Participate in operational enhancement efforts and contribute to process improvement projects, including by using digital tools.
- Legal website (intranet) and Legal Documents Management: Take the leadership in the legal website and its related pages in order to keep them updated and maintain / manage the legal records.
- Operational Support: Assist senior team members with operational process flows and solution designs. Take ownership of specific tasks and projects, ensuring timely and accurate completion.
- Oversee legal department toolkits: Manage and work with the legal team in creating and maintaining work process toolkits, e.g., Know Your Customer/KYC due diligence toolkit.
- Data Analysis & Performance Monitoring: Align tasks with business objectives and monitor performance using reports and dashboards. Generate and monitor reports and dashboards to analyze data trends and ensure quality.
- Status Updates: Provide regular status updates to management on ongoing tasks and projects.

Qualifications:

- Bachelor’s degree in Business Administration, Legal Studies, or a related field.
- Minimum 5 (five) years’ experience in administrative support, preferably within a legal or corporate environment.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Strong technology skills and proficiency with Microsoft Office suite (e.g., Microsoft Forms, Excel, PowerPoint, Word, Workiva), as well as a willingness to learn and adapt new platforms.
- Proficiency in using reporting tools and dashboards.
- Ability to analyze data and generate insights.
- Detail-oriented with a commitment to quality.
- Ability to work independently and as part of a team.
- Familiarity with project management principles is a plus.
- Creative and practical problem-solver.
- Resilience in a dynamic, hi-speed, demanding work environment.
- Fluent in English and other languages capabilities is a plus.

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