UARC Executive Assistant

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About Howard University
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth.

What We Offer

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us

Basic Function
The purpose of this position is to serve as the UARC Executive Assistant for the Research Institute for Tactical Autonomy (RITA), University Affiliated Research Center (UARC).

Supervisory Authority
Typically, responsible for performing some non-supervisory duties in addition to supervisory responsibilities.

Nature And Scope
Serve as the UARC Executive Assistant for the Research Institute for Tactical Autonomy (RITA). Internal contacts include executives, administrators, faculty, staff, and students of the departments and the University at large with special emphasis on the HR, Finance, Office of Research, and The Office of The CFO. External contacts include representatives from the federal government, other colleges and universities, professional associations, consultants, vendors, and the general public.

Principal Accountabilities

• Provides executive-level assistance for the RITA consortium and provides a variety of administrative support to a complex, highly classified project or multiple highly classified projects.
• Works closely with Executive Management. Protects and compiles technical, financial, and other project data using various database programs for inclusion in reports or presentation materials.
• Maintains tactical responsibility for tracking project financials.
• Participates in special projects as required.
• Makes appointments, travel arrangements, and meeting arrangements and coordinates activities between executive management, customers, and outside parties.
• May provide work leadership for lower-level employees
• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on behalf of the Executive Director.
• Maintains comprehensive and accurate records.
• Perform minor accounting duties.
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.
• Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters.

Core Competencies

• Knowledge of computer applications with accompanying user-friendly software, e.g., Workday, word processing, spreadsheet, database, outlook, presentation, etc.
• Excellent leadership, training, and developmental skills.
• Skilled in oral and written communications with the ability to explain complicated, fiscal and budgetary processes to lay persons, and the ability to make public presentations.
• Strong organizational skills to establish priorities, meet deadlines, and perform in a responsible, professional manner.
• Ability to maintain harmonious working relationships with staff, students, faculty, University officials, and the general public.
• Skilled in leadership with the ability to delegate tasks and assignments appropriately.
• Ability to manage cross-functional teams, delegate tasks, and promote and direct staff development.
• Time management and ability to meet deadlines
• Strong organizational skills and ability to multitask
• Problem-solving and decision-making
• Proactivity and self-direction
• Interpersonal skills

Minimum Requirements

• A bachelor’s degree (foreign equivalent or higher) is required with at least 2 years of administrative experience or 7-year equivalent work experience after high school.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms

Special Note
Resume/CV and cover letter should be included with the online application. Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen.

Compliance Salary Range Disclosure
Expected Pay Range: $62,188 - $68,407

Seniority level
Entry level

Employment type
Full-time

Job function
Administrative

Industries
Online Audio and Video Media

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