Event & Webinar Coordinator (Part-Time)

1 semana atrás

São Paulo, Brasil Darwin AI Tempo inteiro

2 weeks ago Be among the first 25 applicants

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We're looking for a proactive and highly organized Event & Webinar Coordinator to help us bring our brand to life—online and in person.
This is a part-time role, perfect for someone studying marketing or communications, with 2+ years of startup experience and a passion for creating meaningful experiences. You'll collaborate across teams, travel for key events, and be part of a fast-paced, high-impact environment.
What You'll Do

  • Plan and execute in-person events with partners across Mexico, Brazil, Colombia, and Argentina. From GANTT planning to logistics, vendors, and on-site execution
  • Organize monthly webinars for current clients, leads, and partners. You'll own the flow—from agenda to promotion
  • Manage all event logistics: venue scouting, vendor negotiations, travel coordination, timelines, and budget tracking
  • When on-site, you may: → Handle live communications → Be the MC → Make sure everything runs smoothly
  • Collaborate with Sales and Marketing to: → Design event branding and materials → Pitch prospects or speakers → Create pre- and post-event content
  • Align every event with business goals—bringing energy, structure, and new ideas to the table
  • Be the go-to person during events—ensuring seamless execution and a top-notch experience for attendees and partners
  • Run post-event evaluations to understand what worked and how to improve
  • Build and nurture strong relationships with partners, speakers, vendors, and attendees

Requirements
  • Current marketing student or recent graduate with a strong academic record
  • At least 2 years of experience in startups or fast-paced environments
  • Excellent organizational and project management skills
  • Strong communication and interpersonal abilities
  • Flexibility to travel and manage events outside of regular working hours
  • Proficiency in tools like Google Workspace (Docs, Sheets, Slides) and familiarity with webinar platforms (e.g., Zoom, Microsoft Teams)
  • Creative mindset with attention to detail and problem-solving skills

Benefits
  • Language Classes: Access to language classes (English, Portuguese, Spanish) to enhance communication skills
  • OpenAI Premium License: Complimentary access to an OpenAI premium license for personal or professional use
  • Paid Time Off: Enjoy 25 days/year of paid vacations and holidays to recharge and maintain a healthy work-life balance
  • Soft Hybrid Work: We meet 3 days/month in our Co Work offices, the rest of the time you can work remotely from wherever you like
Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Part-time
Job function
  • Job function Marketing
  • Industries IT Services and IT Consulting

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