Executive Planner

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world's most pressing healthcare challenges.
We know that the success of our business - and our ability to deliver meaningful solutions - depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
We are searching for the best talent for an Executive Planner, located in Sao Paulo.
The Executive Planner for the Global Legal Organization (GLO) in Brazil will play a key role in driving the execution of three strategic pillars: Governance, ensuring compliance and effective decision-making; Culture, fostering a collaborative, diverse, and ethical work environment; and Administrative Support, handling essential tasks such as scheduling, budgeting, and resource coordination. The Executive Planner will serve the Legal Organization and report to the Regional Legal Vice-Presidents.
Key responsibilities:
1. Organize Governance Forums: Coordinate and handle key forums such as Talent Councils, ensuring productive discussions on talent management and organizational priorities.
2. Handle metrics and Talent Conversations: Track and align Objectives and Key Results goals and facilitate talent conversations to support employee development and succession planning.
3. Coordinate Budget and Financial Operations: Monitor and handle the budget ensuring financial resources are allocated optimally and within compliance.
4. Facilitate Team Meetings and Communications: Plan and implement regular team meetings, events, ensuring clear communication of objectives, updates, and key initiatives across the organization.
5. Promote a Positive Organizational Culture: Support initiatives that cultivate an inclusive and collaborative team environment, aligning with the organization's culture and values.
6. Handle Administrative Tasks: Manage payments, expense reports, and travel arrangements, ensuring efficiency and adherence to internal policies.
7. Calendar and Schedule Management: Coordinate scheduling and calendar management for senior leaders, ensuring alignment of priorities and optimizing time management.
**Qualifications**:
**Education**:
- Bachelor Degree or equivalent experience in Business Administration, Humanities, Social Science, Economics, Technology or related
Professional Experience:
- At least 5 years in office administrative management and assistance to senior leaders of different countries, with good experience in project management and coordination or regional tasks
Knowledge & Skills:
- Analytical with strong organization abilities
- Robust verbal and written communication in Portuguese and English
- Great connection, relationship and team work capabilities
- Holistic view of situations presented with attention to details
- Coordination and facilitation
- Time management and prioritization
- Advanced knowledge on PowerPoint, Word, Excel and on Presentations in general
- Fluent English (Spanish is a plus)
- Intermediate/ advanced Spanish
- Results orientation
- Pro-active

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