Software Assistant

Immigration Finder is a company that helps immigration law firms in America streamline and automate their systems. The benefit to the immigration law firm is they reduce the amount of time it takes to do things and become more efficient, allowing them to help more people with their immigration needs with less stress. We are searching for a Software Assistant. This person is someone who can help us with software projects and anything else needed. They would be working on their computer all day building workflows and other things inside our client's software systems. In addition, this person will be working with many different software for the law firms creating workflows among other tasks. To officially apply, complete this test: - Pick the language that applies to you and fill the hiring test. View our company values here: Immigration Finder is a company that prides itself in helping small businesses thrive in what they do.  Immigration law is extremely stressful as a service, and as a company, we aim to help our clients reduce that stress in their businesses. Immigration Finder is a company that is looking to grow by helping more people and providing opportunities for others. We are a small company that needs to find someone to be part of the team to help with client projects and manage things according to our procedures. We are a very systematic company that has procedures for close to everything. We will expect the candidate for this position to follow written and verbal instructions properly and repeatedly. We are looking for a team member who is organized and thrives working on reiterative work. We have procedures for managing our email inboxes, labeling emails and documents, conducting meetings, among other things. Part of the job will include continuing to create procedures for the company. If you are someone who is comfortable working on computers and enjoys detailed projects, please apply. This job involves using many different software for our clients, making this a good position for someone that enjoys a fast-paced environment. To officially apply, complete this test: - Pick the language that applies to you and fill the hiring test. View our company values here: Attention to detail is extremely important for this position, as we work with attorneys and produce high quality work. This company builds training manuals and self-guided training programs for law firms, and we are no different. The person who begins working here will be expected to go through self-guided training and follow directions as they are written down. You will not receive hands-on training for every task. We will train you as needed. Reading comprehension and a desire to self-educate is preferred for this position, and you will be guiding yourself through training by reading procedures and watching video trainings. When people need to learn things, they will be expected to check our procedures on how to do things before asking for help. Accurate note-taking, reporting, and time tracking of all your tasks is essential for this role. We use the tool Hubstaff to time manage and track all tasks. To officially apply, complete this test: - Pick the language that applies to you and fill the hiring test. View our company values here: This job is for someone who can work self-autonomously and doesn’t get distracted easily. We are a company that values personal and professional development. We have a book club every employee participates in. The hiring process for this position is as follows: Complete the hiring test please (put the job as Software Assistant): Group Interview 1 on 1 Interview Interview with the company owner Working & copywriting assignment #1 Working assignment #2 (if you pass the first working assignment) Final evaluation Hired for the role We are looking for a candidate who has experience writing, working with CRMs, Excel, and spreadsheets, creating written instructions for things, and thinks structurally, and can help build systems for our clients. This candidate must be able to write perfectly in English and Spanish they claim to be proficient in. Internally we regularly use the following tools in our company: Redbooth Hubstaff High Level Zapier Google Workspace Tools LinkedIn Indeed.com Slack Monday.com LastPass Light Screenshot Loom.com Tango.us Lucid Chart We use a lot of other tools regularly for our clients as well. To officially apply, complete this test: - Pick the language that applies to you and fill the hiring test. View our company values here: Immigration Finder offers these services below in addition to others: Creating handbooks and procedure guides for immigration law firms. Optimizing existing software for law firms. Creating documentation for the law firm they can reuse. These are things such as job descriptions, reusable spreadsheets, written procedures for day to day work, and instructions how to do common tasks in the firm. Creating self-guided training programs for new hires. Creating systems and templates for onboarding new clients. Staffing and hiring. We mostly hire candidates from Latin America to work as intake agents or paralegals for the law firms. 24/7 Answering: We have a partnership with a few call centers and offer 24/7 phone answering as a service. Please apply if this position seems like a good fit for you. This position is full-time, and we work from 7am-4pm Pacific Time. Whatever time that is locally will need to be observed. Lunch is 30 minutes and you are allowed 2-15 minute breaks. We do daylight savings time in America, so you may need to adjust your schedule by 1 hour part of the year to fit our schedule. The worker will need to provide their own equipment for this position. All the software and online tools will be provided.  The worker must have their own computer equipment, reliable high-speed internet connection, and headphones/headset. This is a growth minded and open work environment, and we are looking for someone who wants to be part of our small and growing team. Some of our clients are Spanish speaking and we are looking for someone who is willing assist the owner with their Spanish communication with clients and so on. The owner is learning Spanish and looking for team members willing to speak with him and help him learn Spanish while at work. We offer 5 days of paid vacation after 1 calendar year of employment. To officially apply, complete this test: - Pick the language that applies to you and fill the hiring test. View our company values here: