Executive Assistant LATAM

Join to apply for the Executive Assistant LATAM role at Medtronic At Medtronic you can begin a life‑long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life Serve as a strategic partner to the LATAM Leader, ensuring priorities are advanced with discretion, speed, and precision. Read, prioritize, and occasionally respond to emails on behalf of the LATAM Leader, ensuring timely and appropriate action. Navigate the corporate environment with agility, strong judgment, and confident decision‑making. Proactively manage the LATAM Leader’s dynamic calendar by scheduling, prioritizing, and adjusting meetings, with focus on urgent and sensitive matters. Arrange domestic travel (flights, hotels, ground transportation, itineraries) and occasional international travel. Coordinate complex meetings across multiple time zones, including agenda preparation, reminders, catering (as needed), and capturing notes or action items. Ensure smooth day‑to‑day operations, optimizing workflows and driving efficiencies. Assist with reviewing and editing organizational emails, including sensitive communications, and distribute per guidance. Schedule and attend MS Teams meetings and webinars for large groups; act as primary or backup operator for slide progression and technical troubleshooting. Plan, schedule, and manage all logistics for quarterly in‑person sales leadership meetings. Coordinate operational mechanism meetings and ad‑hoc meetings with executives and customers, including preparation and post‑meeting follow‑up. Support use of internal systems such as Salesforce, GTAT, VBrick, Cornerstone, Ariba, ReadSoft, Recognize, and IT Portal. Co‑lead planning of the annual National Sales Training Meeting, working closely with corporate meeting planners, project coordinators, and communications teams. Maintain comprehensive distribution lists for departmental and organizational leaders for meetings and communications. Process and monitor expense reports for the LATAM Leader and direct reports, ensuring compliance and timely reimbursement. Route contracts for signature, process invoices, and track status of critical documents. Create and format presentations and other communications for internal and external audiences. Serve as key point of contact for internal and external stakeholders, managing inquiries on behalf of senior leadership. Handle confidential information with the utmost professionalism and discretion. Proactively identify and implement process improvements to enhance administrative efficiency. OFFICE SUPPORT CAREER STREAM Individual contributors who provide organizational related support or service (administrative or clerical) for other members within the organization. The majority of time is spent in the delivery of support services or activities, typically under supervision. DIFFERENTIATING FACTORS Autonomy: Works on assignments that are extremely complex in nature, and may be responsible for leading daily operations. Complex & Technical Duties: Performs a variety of complex or technical‑advanced administrative and clerical duties. Initiative: High degree of initiative; work may be done without established procedures. Organizational Impact: Provides instructions to junior individuals and handles data of moderate importance or sensitive nature. Innovation & Complexity: Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of the job area. Communication & Influence: Communicates with internal and external contacts, obtaining and providing information on matters of significant importance. Leadership & Talent Management: May act as team lead and assist supervisor/manager, delegating tasks and reviewing work product. Required Knowledge & Experience: Requires advanced practical knowledge within a specific discipline and a minimum of 6 years of relevant experience. Physical Job Requirements: General nature and level of work described; not exhaustive. Benefits & Compensation Medtronic offers a competitive salary and flexible benefits package. This position is eligible for a short‑term incentive called the Medtronic Incentive Plan (MIP). About Medtronic We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Medical Equipment Manufacturing, Hospitals and Health Care, and Pharmaceutical Manufacturing Referrals increase your chances of interviewing at Medtronic by 2x #J-18808-Ljbffr