Administrative and finance coordinator

Há 1 mês


SAO PAULO, Brasil Plugaaê Tempo inteiro

Our client is seeking an Intermediate Administrative and Finance Coordinator to join our team. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced office environment. This individual will play a key role in ensuring the smooth operation of our office and providing support to various departments.

Administrative Support:

  • Manage day-to-day administrative operations, ensuring smooth workflow within the office.
  • Prepare and maintain records, files, and documents related to administrative operations.
  • Coordinate office supplies inventory and place orders when necessary.
  • Maintain office equipment and coordinate repairs as needed.
  • Support in organizing events, workshops, or company functions.


Financial Management:

  • Assist in budget preparation and monitoring by tracking expenses and financial transactions.
  • Process invoices, receipts, and payments, ensuring accurate documentation and timely processing.
  • Maintain financial records, including accounts payable/receivable, petty cash, and bank reconciliation.
  • Prepare financial reports (e.g., balance sheets, profit and loss statements, and monthly reports).
  • Ensure compliance with organizational financial policies and procedures.
  • Monitor financial performance and provide recommendations for cost-saving initiatives.
  • Support external audits by providing required financial data and documentation.

  • Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (or equivalent work experience).
  • Minimum of 2 years of experience in administrative or finance-related roles.
  • Strong knowledge of financial management and accounting principles.
  • Proficiency in MS Office(Excel, Word, PowerPoint, Outlook) and financial software (QuickBooks, Xero, etc.).
  • Excellent organizational and time-management skills with the ability to prioritize tasks.
  • Strong attention to detail and problem-solving abilities.
  • Ability to handle sensitive information with confidentiality and discretion.
  • Excellent written and verbal communication skills and English.
  • Knowledge of relevant financial and administrative regulations.


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