Freelance In-Person Event Specialist

Há 4 dias

São Paulo, Brasil Visit.org Tempo inteiro

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist based in São Paulo, Brazil to help us manage the logistics of an upcoming in‑person event. The right candidate will bring corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the discipline to thrive in a start‑up tech environment. About Visit.org Visit.org helps companies discover and book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team‑based experiences across 90+ countries, the platform provides HR, CSR, and Meetings & Events leaders with scalable, culturally appropriate content for purpose‑driven employee and client engagement. Customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more. Responsibilities Coordinate all event details, ship event materials, and arrange staffing for each event. Participate in virtual planning meetings with corporate partner, nonprofit partner, Visit.org event host, and coordinators. Take ownership of in‑person events, including set‑up, alignment with the on‑site team, tear‑down, site cleanup, problem‑solving, and ensuring a high‑quality customer experience. Represent Visit.org, lead the event, and serve as the primary problem solver. Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner. Manage the check‑in process and provide a friendly welcome to guests. Problem‑solve issues such as missing supplies, late staff, technology challenges, etc. Escalate issues to the Events Team when necessary and provide consistent updates, photos, and videos. Assist with clean‑up after the event, repackage and ship all materials back to the distribution center. Pack supplies and add shipping labels, including loading boxes. Qualifications Fluency in English and strong communication skills. Must be based in São Paulo, Brazil. Schedule flexibility with availability to work on a contract per‑event basis, as needed. Experience in complex, large‑scale events and smaller executive‑level intimate events. Demonstrated experience executing events at the highest level and continuously improving content and customer experience. Resourceful, solutions‑oriented, and able to exhibit grace under pressure in ambiguous situations. Quick thinker who can problem‑solve on the fly. Self‑starter who is organized and detail‑oriented. Loves building relationships with customers and enjoys customer service. Experience with group facilitation and managing group dynamics. Ability to work flexible hours, including nights and weekends, as needed. Willing and eager to travel to various areas of the local region. Strong interpersonal and customer service skills, especially in fast‑paced situations. Able to wear many hats and take on varied tasks and projects. Comfortable interacting with large crowds. Physical Demands Able to lift, slide, and carry up to 30 lbs. Able to stand for an extended period of time. Location & Contract This is an on‑location, in‑person, per‑event contract role in São Paulo, Brazil . The role is open only to candidates already based in São Paulo, Brazil . No relocation packages are offered at this time. Benefits Competitive hourly rate. The chance to do meaningful and impactful work. Opportunity to meet social‑impact minded individuals. A chance to build experience for your resume. Potential for recurring freelance employment with Visit.org. #J-18808-Ljbffr

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