Recruiting Operations Specialist

**Recruiting Operations Specialist - LATAM**
People & Social Responsibility | Sao Paulo, Brazil
**Our agreement with employees**
DocuSign is committed to building trust and making the world more agreeable for our employees, customers, and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At DocuSign, everything is equal. We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.
**The team**
Our People & Social Responsibility team is creating a unique culture at DocuSign - one that is collaborative and one that embraces the full range of perspectives and experiences of all our employees. People are what drive our company's success. That is why we focus on hiring the right people and giving them the tools and training they need to do the work of their lives. We recognize our people are driven by a sense of purpose and want to give back. That's why we established the DocuSign IMPACT Foundation and the DocuSign for Forests initiative which demonstrates our people's character in action.
**This position**
This position will provide support, knowledge, communication and partnership to the Talent Acquisition team with regards to interview scheduling and the entry and audit of key employment information into our Applicant Tracking System. Partnering with recruiters, talent acquisition operations, and HR Partners to ensure that all details in the system are accurate and comprehensive.
This position is an individual contributor role reporting to the Lead, Talent Acquisition Operations Coordination and is designated Flex.
**Responsibilities**
- Open, audit, post, and maintain job descriptions on our job boards in compliance with EEOC and AAP guidelines as well as official company branded templates
- Oversee and manage the entry and validation of all employment position-fulfillment information into Applicant Tracking System
- Audit details provided, research discrepancies in various HRIS systems and ensure accuracy
- Maintain and assist the timely tracking of various recruiting processes and assist with data integrity within the Applicant Tracking System (ATS)
- Be the day to day resource for the LATAM Recruiters on processes and coordination of job posts and offer details
- Communicate with business partners and manager as errors are discovered, for ongoing training opportunity of team
- Support and partner with the Lead, TA Operations Coordination to drive efficiencies, process and program improvement
- Help manage shared inbox to ensure all tasks are completed
- Partner with manager to ensure programs and processes are in global alignment
**Basic qualifications**
- BA/BS degree or relevant work experience
- 2+ years of professional work experience
- Bilingual - fluent in English and Portuguese, both verbal and written communications
**Preferred qualifications**
- Trilingual - fluent in English, Portuguese, and Spanish, both verbal and written communications
- Experience working with an Applicant Tracking System (iCIMS or Greenhouse preferred)
- Ability to provide exceptional, consistent customer service to internal and external clients
- Self-directed problem solver with a desire to contribute to the organization's reputation and success
- Solid computer skills, including experience with G-Suite and MS Office (Excel)
- Exceptional attention to detail
- Experience working with multiple lines of business in a high-volume setting
- Previous audit experience, report generation, and process implementation is a plus
- Professional, effective and approachable communication style, you build rapport easily and understand the value of forging positive working partnerships in both your direct team and the wider business
**Vaccination requirement**
DocuSign may require all employees to be fully vaccinated against COVID-19 and provide proof of vaccination to visit a DocuSign office, to meet with potential or actual customers or business partners, or for other business-related purposes, in accordance with local law. Please note that DocuSign has contracts with different governments globally which may require compliance with local and federal laws.
**About us**
DocuSign helps organizations connect and automate how they prepare, sign, act on, and manage agreements. As part of the DocuSign Agreement Cloud, DocuSign offers eSignature: the world's #1 way to sign electronically on practically any device, from almost anywhere, at any time. Today, over a million customers and hundreds of millions of users in over 180 countries use DocuSign to accelerate the process of doing business a

---