Executive Associate

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to commitment

UNICEF Brazil works to ensure the rights of every child and adolescent, with a particular focus on those who are most vulnerable, excluded, or affected by violence. Since 1950, UNICEF has contributed to major advances for children in Brazil and continues to work across the country, especially in the Amazon, Semi-Arid regions, and large urban centers.

Widely recognized for its credibility and effectiveness, UNICEF brings together government institutions, civil society, the private sector, and the media to promote policies and programs that improve outcomes for children and adolescents. Through its national office in Brasília and a network of field offices, including São Paulo, UNICEF supports the implementation of national strategies at the local level, mobilizes partners, and helps strengthen public policies that create lasting impact for children and their families.

How can you make a difference?

Under the supervision of the Head of Office, the Executive Associate is accountable for communication, operational, and administrative support services, as well as specialized administrative functions, to ensure the smooth running of the supervisor's day-to-day activities and those of the office. The Executive Associate also represents the supervisor in initiating, following up on, and resolving issues related to administrative requests.

Summary of key functions/accountabilities:

• Communications Support
• Administrative Support
• Operations Support
• Budget Monitoring Support
• Procurement Support

To qualify as a champion for every child you will have…

• Education : Completion of secondary education is required.
• Work Experience : A minimum of six years of relevant administrative or clerical work experience is required. Relevant experience may include executive assistance, office operations, communications, procurement, budget management, travel administration, calendar management, vendor management, contract administration, and related fields.
• Skills: Strong administrative and executive support skills in a complex office environment is required.
  Training and experience in MS Word, Excel, PowerPoint and integrated management information systems is required.
  Strong organizational, planning, and prioritization skills is required.
  Ability to work effectively with people from diverse national and cultural backgrounds and contribute to common goals in a collaborative team environment is required.
  Ability to interact with visitors and stakeholders with tact and professionalism is required.
  High level of confidentiality, initiative, and sound judgment is required.
• Language Requirements : Proficiency in English and Portuguese is required.
• Language: Knowledge of another official UN language (Arabic, Chinese, French, Spanish or Russian) is an asset.
• Additional studies or training in business administration, public administration, information systems, finance, communications, or related fields is highly desirable.
• Thorough knowledge of UNICEF’s organizational structure, administrative policies and procedures is highly desirable.
• Knowledge of UNICEF software and systems, including SharePoint and SAP/VISION, is highly desirable.
• Experience in consultant contract management is considered an asset.
• Experience in vendor roster management is desirable.
• Experience in travel logistics coordination would be an advantage.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts is an asset.

UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to ac