Administrative Assistant

**Our purpose**Join a team that’s passionate about partnership. We are an innovative, customer centric, inclusive, and sustainable materials science company.- Employing 36,500 individuals- Across 109 manufacturing sites- In over 31 countries**Our portfolio of products and solutions include**:- **Plastics**:With new technology trends, our plastic additives can be experienced in many everyday items including vinyl, blow-molding bottles, film, rigid containers, PVC plastics, siding, decks and rails, foam pipes and profile formulations, window frames and high-efficiency lubricants.- **Industrial intermediates**:As the product of a reaction that is beneficial when used as a precursorchemical for another product, industrial intermediates can take on many shapes and forms. Ours are used in home comfort and appliance, building and construction, adhesives and lubricants, and more.- **Coatings**: Whether it’s a water-based coating or solvent-based coating, a thin film is deposited onmaterials to enhance specific properties such as enhanced performance, durability, aesthetics, andsustainability.- **Silicone businesses**:those operating at extreme temperatures, to those under harsh environmental conditions for long periods oftime.That means that we make diversity and inclusion a priority—because sharing our perspectives and building on each other’s ideas will drive innovation. Could you imagine yourself in a place like this?Dow has an opportunity for an **Administrative Assistant** located in **São Paulo - SP (BRA)** This position is responsible for providing administrative support and administer general office activities. Such activities may include pulling together data, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Works within guidelines under general supervision.**Responsibilities / Duties**- Budget management and Forecast- Manages purchase orders for EHS&S, Regulatory and Occupational Health department.- Provides professional administrative support to EHS&S, Occupational Health and Regulatory teams.- Provides professional administrative support to Director (including EHS&S LA Director).- Assists with meeting logistics of booking conference rooms, ordering food/drinks, visitor requests and escorting visitors/guests. Assists with providing appropriate meeting supplies.- Receives, screens and directs incoming calls, visitors, and mail.- Prepares administrative reports in alignment with procedures and guidelines.- Report EHS&S accidents and working hours using specific webtool (IM)- Demonstrates good problem-solving skills. Shows initiative and takes action.- Acts as office equipment focal point and/or has the ability to troubleshoot.- Researches travel options including flight, hotel and rental cars. May arrange less-complicated travel. Runs errands for the group when needed.- Schedules meetings for team members and moves meetings per leader direction.- Collects and scans receipts. Completes expense reports for self and for review by submitter. Maintains inventory and orders office supplies. Manages own expense reports for such purchases.- Learn and understand Dow's safety behaviors and intervene when seeing unsafe behaviors.- Coordinates security training Brazil**Requirements**:- Fluent English- Spanish intermediate- Experience in administrative role reporting directly to leadership.- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.- Bachelor’s degree.**Skills and Qualifications**- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.- Ability to exercising confidentiality, tact and diplomacy.- Good written and verbal communication skills.- Time-management skills and the ability to organize and coordinate- multiple projects at once.**IMPORTANT**:Dow is committed to a workplace strategy that allows and enables flexibility, based on business requirements and individual needs. That's why we implemented_ Design Your Day_, which allows us to offer more flexibility to employees, increasing their ability to perform and be their best every day. Learn more about _Design Your Day _when you start career conversations with us.Without prejudice to further details about the _Design You Day_, we clarify that the position offered is a position with a **flexible location**, that is your presence at Dow is important for inspiration and connection with the culture and colleagues, but part of your work can be carried out remotely. When applying, be aware that your work model will be adjusted with the leadership and formalized at the time of placement, in case of approval for this position- No visa sponsorship/support is available for this position, including for any type of permanent residency process- We are also committed to providing reasonable a