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Executive Assistant with Fluent English

Há 1 mês

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We are a **development**, **data science** and **design studio** that works closely with** founders **and** executives **to create custom software and machine learning solutions.
Agency Enterprise Studio is a company based in Los Angeles and we're looking for **Executive Assistants who lived abroad for at least a few months** and that are also a cultural fit to help us increase Human Agency.
We've been around for many years, and we've worked with large companies like Samsung and Berkshire Hathaway. We have small teams working with a startup mindset. We move fast and get things done.
**YOU WILL**:
- Work **Full-time**.
- Work from our office in Florianópolis.
- Coordinate daily administrative tasks which include
- prioritizing and scheduling meetings.
- onboarding and integrating new team members.
- managing facilities.
- maintaining office supplies, vendor accounts.
- and other various office management duties.
- Supporting the administrative needs of various team members, anticipating needs before they arise.
- Manage internal and external requests on behalf of the team, providing effective communication throughout projects.
- Ensuring a high standard of office management and logistics.
- Act as a liaison to building management and vendors.
- Maintaining calendars, scheduling meetings, and conference calls.
- Reviewing, preparing, and managing daily reports.
- Developing and maintaining electronic filing systems.
- Assist on long-term operational projects and strategic initiatives.
- Reviewing, tracking, and maintaining documents, and following-up to obtain any information as necessary.
**ABOUT YOU**:
- Ability to communicate effectively and **work exclusively in English**. **(This is a must)**:
- **Outstanding written and verbal communication skills**.
- 3+ years of relevant experience
- Strong work ethic and a "no job is too small" mentality.
- Keen attention to detail with a meticulous work ethic.
- Advanced technical skills and troubleshooting abilities; proficiency in MS Office and Google Suite.
- Ability to stick to tight deadlines and maintain the highest level of discretion
- Self-management skills. Can work independently/autonomously.
- Highly motivated self-starter who possesses strong initiative.
- Enjoy working with startups and in the tech industry.
- Organized.
- Growth mindset.
- Ownership mentality.
**BENEFITS**:
- Flexible remote work.
- Flexible schedule.
- Monthly salary in USD.
- Equity.
- Accountant.
- Health Insurance after 3 months.
- A few paid days off.
- English classes.
- Weekly lunch at the office.
- Yearly retreat bringing together the whole team.