Project Manager

POSITION DESCRIPTION

TITLE:
Project Manager

DEPARTMENT:
Project Management

REPORTS TO:
Vice President of Projects

FLSA:
Exempt, Full-Time

WORK SCHEDULE:
M-F 8AM to 5PM

TRAVEL REQUIRED:
Up to 20%

LOCATION:
Lakewood, Colorado

MANAGEMENT:
No

EEO:
First/Mid Offs & Mgrs

JOB FAMILY:
First/Mid Offs & Mgrs

A Little About Us: ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of large facilities. ZAP operates at a fast-pace while providing a team-centric approach to our work.

About your role: This is a hands-on, full-time managerial position with day-to-day duties that include overseeing, coordinating, and managing the project execution of engineering and construction projects.

Essential Duties and Major Responsibilities

• Proposal process management
  • Assists the business development team with scoping projects for proposals.
  • Manages the proposal process for more complex projects.
  • Develops and maintains relationships with client project managers.
  • Prepare scope of work for subcontractors.
  • Develops project budgets, as well as reviews proposals for scope, content, and budgets.
• Client communication and management
  • Manages client expectations for deliverables, schedules, and budgets and supervises the client communication of direct reports.
  • Provides project leadership with clients in meetings and communication, as well as provides client relationship assistance to the project managers in a project sponsor role.
  • Maintains relationships with clients and other external stakeholders.
  • Handles client billing and collection.
  • Escalates issues with management / sales team to solve problems.
  • Leads scheduled discussions to ensure client objectives are met.
  • Negotiates change requests and budget deviations for scope change.
  • Manages work to the proposed scope to ensure budget goals are met.
• Internal team management & supervision
  • Manages internal resources to complete deliverables on time and budget and oversees deliverable QA process.
  • Fosters relationships with the team and internal management, as well as facilitates communication with the team and other stakeholders.
  • Manages procurement for equipment, material, and services, in addition to handling cost estimate management including planning, organization, and review.
  • Maintains relationships with directors and management.
  • Oversees deliverable workflow and planning, as well as provides project leadership with the internal team and coordinates direct report resource load and work assignments.
  • Leads internal meetings for coordination and planning the work.
• Project Reporting
  • Manages accounting and internal reporting tasks, assists the team with earned value management reporting and provides weekly status report review and editing with input from the team.
  • Escalates issues with management to facilitate problem solving.
• External stakeholder communication and management
  • Manages vendor, contractor, permitting jurisdiction, and other external stakeholder communications.
  • Contractor interface during construction bidding.
  • Maintains contractor interface during construction bidding, as well as manages the vendor/supplier relationship during bidding.
• Assist with other duties as assigned.

Benefits:

• Medical Insurance
• Dental insurance
• Vision Insurance
• 401(k)
• Accrued PTO
• Short-Term and Long-Term Disability
• Basic Life / AD&D
• Voluntary Life / AD&D
• Employee Assistance Program (EAP)
• Aflac

Education:

• Bachelors degree or equivalent experience required. Preferably an Engineering degree in Chemical, Mechanical, Structural or Electrical.
• Project Management Professional or Professional Engineering Licenses required.

Type of Experience Needed to be Successful:

• Minimum of 3-years relevant experience in technical project management or comparable technical leadership position required (5-years preferred).

Specialized Skills:

• Intermediate communication (written and verbal) skills, to deliver more complex information effectively.
• Intermediate problem-solving skills to be able to manage complex tasks and work through to solution with little guidance and direction.
• Intermediate awareness of your own tasks, and how it impacts the team and deliverables.
• Basic leadership skills and some general experience leading work groups or task forces in specific projects.
• Expert user of technology and software required to execute daily tasks.
• Project scheduling software knowledge / scheduling techniques, MS Office Suite, Navisworks.
• Basic relationship skills with the team, clients, and stakeholders, occasionally needs assistance with managing relationships.
• Must have a valid, active drivers license and ability to maintain a good driving record.

Supervisory Expectations:

• The position has immediate oversight of team members most of the time performing the same or directly related work as those the position leads.

Independence of Action:

• Supervisor/manager monitors work progress; incumbent follows precedents and procedures and may set priorities and organizes work within general guidelines established by supervisor/manager.

Physical Demands and Work Environment:

• The work environment is the typical office environment. The employee must complete their work satisfactorily in an environment where there are significant distractions, including staff, clients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others.
• The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds and should do so in a sound and safe manner. This job's specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Core Competencies:

• Oral Communication and Written Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Ability to communicate with clients or customers.
• Teamwork - Balances team and individual responsibilities; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting.
• Reasoning and Problem Solving - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems, identify complex problems, and review related information to develop and evaluate options and implement solutions.
• Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; Includes appropriate people in decision-making process; makes timely decisions.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Detail Oriented - Consistently checks and rechecks work product for accuracy. Able to manage multiple tasks while accurately performing essential job functions. Prepares accurate and thorough reports, emails, and data as required by the position.