Executive and Admin Support Associate

2 meses atrás

São Paulo, Brasil Eurasia Group Tempo inteiro
Executive and Admin Support Associate (Sao Paulo)

About Eurasia Group

Eurasia Group is the world's leading global political risk research and consulting firm. By providing information and insight on how political developments move markets, we help clients anticipate and respond to instability and opportunities everywhere they invest or do business. Our expertise includes developed and developing countries in every region of the world, specific economic sectors, and the business and investment playing fields of the future. With our best-in-class advisory and consulting offerings and GZERO Media, the Eurasia Group umbrella provides the marketplace with a complete political risk solution. Headquartered in New York, we have offices in Washington, London, San Francisco, Brasilia, Sao Paulo, Singapore, and Tokyo, as well as on-the-ground experts and resources in more than a hundred countries. "Politics first” grounds our work: Politics is the lens through which we view the world, and we are committed to analysis that is free of political bias and the influence of private interests.

Job Description: Executive and Admin Support Associate

We are seeking an administrative professional with a minimum of 3 years of relevant office experience within a fast-paced client-services organization. This is an in-office full-time position. Qualified applicants will also have a strong sense of professionalism, punctuality, diplomacy, and confidentiality. Excellent verbal and written communication skills (both in English and Brazilian Portuguese; Spanish a plus); the ability to handle multiple responsibilities and priorities; strong sense of attention to detail; exceptional interpersonal skills and must be proactive rather than reactive .

Preferred candidates must have strong Microsoft Suite experience, experience with business travel booking and expense reconciliation, calendar management, and experience working in a professional services environment. Experience with Salesforce and Concur is a plus but will train as necessary. Executive and Admin Support Associate will report to the Associate Director, Brazil Business Operations.

Responsibilities:

Duties include but are not limited to:

  • Provide calendar, travel (including documentation and travel schedule), and administrative support for Eurasia Group Managing Directors, as directed.
  • Maintain employee Travel profiles in Concur for assigned MDs.
  • Provide back-up support coverage for the Business Travel/Administrative Associate when on PTO, which includes managing the front desk when necessary, answering and transferring calls, greeting guests, escorting them to conference rooms, connecting them with members of the EG staff, and managing office supplies.
  • Provide support coverage for Admin team members when needed to carry out general administrative duties for the Executives (including expense reconciliation, organizing meetings and video conferences, assisting with/reviewing preparation of presentations, briefings, and spreadsheets, confirming appointments and reservations if necessary).
  • Maintain availability if needed outside of regular work hours; run errands outside of the office when necessary.
  • Collaborate with administrative professionals across all five offices, providing support where needed.
  • Provide support for Sao Paulo and Brasilia events.
  • Support office social events, including work anniversary celebrations, office happy hours, and operations to ensure efficiency and company policy compliance.
  • Other duties as assigned by the Associate Director, Brazil Business Operations Manager.

All applicants must be eligible to work in Brazil – São Paulo. Please submit all resumes in English.

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