Senior Sales Operations Administrator

Há 6 dias

Brasília, Brasil beBeeCoordinator Tempo inteiro

Project Coordinator Job Description The Project Coordinator role supports the sales department from start to finish, requiring discipline, ownership, and strong communication skills. This full-time position involves coordinating project details, preparing quotes and proposals, tracking sales pipeline activities, and ensuring materials and resources are prepared on time. Key Responsibilities Sales Support & Opportunity Management Assist sales representatives by coordinating project details from inquiry to proposal. Prepare quotes, proposals, supporting documents, and client communications. Review project scopes to ensure clarity, accuracy, and completeness. Track sales pipeline activities and follow-ups through CRM software. Project Coordination & Scheduling Develop project timelines, schedules, and task lists. Coordinate with operations, technicians, vendors, and subcontractors. Monitor project progress and proactively resolve delays. Ensure all necessary materials, equipment, and resources are prepared on time. Communication & Client Coordination Provide clear updates to clients regarding project status, schedules, and next steps. Translate technical details into simple, understandable information. Maintain positive client relationships and support repeat business. Act as a liaison between sales, operations, vendors, and clients. Documentation & Organisation Organise and maintain all project files, documentation, and communication history. Prepare change orders, reports, close-out packages, and audit-ready records. Ensure all documents meet the company's quality and compliance standards. Financial & Administrative Support Assist with budgeting, cost estimates, procurement, and tracking expenses. Review vendor pricing, purchase orders, and order confirmations. Support sales in controlling project profitability and margins. Risk Management & Problem Solving Identify inconsistencies in project scopes, drawings, or client requirements. Flag risks early and recommend solutions before issues impact the project. Resolve conflicts or misalignment between teams or contractors. Leadership & Ownership Take initiative and make decisions independently when needed. Keep team members accountable for deadlines and deliverables. Maintain a high-standard workflow with strong attention to detail.

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