Academic Administrative Officer

Overview

The University of Victoria is seeking an Academic Administrative Officer (AAO) for the Indigenous Governance Program (IGOV) within the Faculty of Social Sciences. This is a 1.0 FTE term position based in Victoria, BC.

Posting close date: 14 September 2025. The position may close earlier if a candidate is found. Start date: 10/01/2025. End date: 03/31/2026. Salary range: $75,755.00 - $98,528.00. Classification: SG11. Employee group: PEA - Term.

Job Summary

Mandate: Reporting to the Director, the Academic Administrative Officer (AAO) is responsible for administrative duties, coordinating, and supporting delivery of graduate programs and is the only professional staff (PEA) in IGOV. The incumbent is required to have broad knowledge and skills related to academic program management, local Indigenous protocols and ways of knowing, financial monitoring and reporting, human resource management, and supporting graduate student learning.

Objectives

• Improve current processes and optimize procedures to ensure the School operates smoothly and effectively.
• Oversee office operations and planning, financial management, and assistance to the School Director.
• Support the School leadership to meet long-term planning and academic goals.
• Supervise administrative staff including recruiting, performance development, coaching, and workload management.

This position may be required to work occasional evenings and weekends to assist with IGOV events.

Job Requirements

This position requires a level of education, training, and experience equivalent to a university degree plus three (3) years of related experience. An equivalent combination of education, training, and experience may be considered.

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Cultural awareness of the Indigenous peoples of British Columbia and familiarity with Indigenous communities and the issues they face regarding the public post-secondary education system.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Demonstrated experience leading and motivating a team of professionals.
• Demonstrated administrative and organizational skills.
• Excellent critical thinking and problem-solving skills.
• Demonstrated commitment to collaborative approaches and decision-making in a team environment.
• Demonstrated experience creating technical materials such as budget analysis, proposals and presentations.
• Ability to gather, synthesize, evaluate and interpret information from a variety of sources.
• Experience working with various social media platforms and how each network can be optimally applied in different scenarios.
• Experience in maintaining confidential and sensitive information.
• Ability to build and maintain positive working relationships.
• Demonstrated proactive judgement and initiative to manage day-to-day operations.
• Ability to work collaboratively in a team environment.
• Ability to apply project management best practices to achieve project goals on time.
• Ability to work effectively with standard office equipment and software.
• Ability to work effectively and respectfully with Indigenous Elders and community members, Indigenous and non-Indigenous graduate students, faculty, and staff.
• Demonstrated experience providing leadership and supervision to staff in a unionized and diverse environment, is an asset.

Equity, Inclusion and Accessibility

Territory Acknowledgement: We acknowledge and respect the Ləkʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Ləkʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. We actively encourage applications from members of historically and systemically marginalized groups.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: Any personal information provided will be maintained in confidence.

What UVic Offers

To learn more click here.

Additional Information

• IGOV-2025-JD-Academic Admin Officer SG11

Job Functions

• Administrative

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