Coordinator Biological Sciences

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Job no:
Work type: Nonexempt Staff Full-time
Location: Bethlehem
Categories: Administrative Services
Join Lehigh University's prestigious College of Arts & Sciences as a Coordinator supporting the dynamic Department of Biological Sciences. This is an exceptional opportunity to contribute to cutting-edge research and academic excellence while enjoying the benefits of working at one of America's premier universities.
You'll be the organizational backbone of our department, analyzing and coordinating essential processes to ensure seamless operations. Your role encompasses diverse administrative responsibilities, academic support services, and direct assistance to faculty, staff, and students. Working with moderate complexity tasks under general supervision, you'll help maintain the high standards that make Lehigh's biological sciences program nationally recognized.
Position Number: S79130
This position is a Grade: 7 - 37.5 with an approximate salary range of $36,640 - $43,980 and is subject to change based on experience, skills and qualifications.
Key Responsibilities

• Assists with the preparation and production of complex documentation, such as course line schedules, graduate/undergraduate student forms, grant proposals, and partnership agreements.
• Assists in the preparation and control of records, statistics, and reports regarding department operations; generates reports as specified such as tracking faculty actions, undergrad/grad student progress and majors/minors, catalog updates, Course Inventory Management (CIM), etc.
• Responds to varied and often complex inquiries from students, faculty, and staff requiring a basic understanding of University and departmental programs, services, policies, and procedures.
• Schedules and coordinates appointments, visits, and/or meetings.
• May work with Lehigh’s financial systems and tools to compute, classify, record, and verify data for departmental accounting records; identifies discrepancies for supervisor.
• Assist with submitting hiring set-up and request forms/payroll forms/AP check requests/deposit transmittals/funding transfer forms/etc. for department/program.
• Order and maintain office supplies, books, computers and equipment.
• Arrange for office equipment purchases/contracts/repairs/service.
• Provide administrative support for general office operations such as receptionist tasks – meet, greet and assist visitors, take phone calls and messages, retrieve/send and organize mail, schedule meetings and update calendars.
  

Qualifications

• High school diploma or the equivalent combination of education and experience
• Three to five years of related work experience; Less experienced applicants may be considered if accompanied by higher, relevant education and/or desired skills
• Strong computer skills with experience using word processing, spreadsheet software, google mail and calendaring systems
• Excellent communication, interpersonal skills, and a high level of customer service required
• Excellent organizational and time management skills
• Ability to manage multiple tasks simultaneously
  

As a Lehigh employee, you'll join a community committed to excellence, innovation, and personal growth. Our beautiful Bethlehem, Pennsylvania campus offers a collaborative environment where your contributions directly impact student success and groundbreaking research. We provide competitive benefits, professional development opportunities, and the chance to work alongside world-class faculty and researchers. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.
This position offers the perfect opportunity to engage with meaningful work in higher education while enjoying flexibility. Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.

• The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community
• This is a 10 month position (annual FTE of 0.756) at 34 hrs/week with June and July off
  

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.
Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.
Advertised: August 21, 2025 Eastern Daylight Time
Applications close: Open until filled Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Education and Training
• Industries Online Audio and Video Media

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