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Executive Assistant
4 semanas atrás
**Employment type**:Employee
**Place of work**:Hybrid
**Offshore/Onshore**:Onshore
TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration - and we want you to be part of it. You'll be joining a culture that values curiosity, expertise, and ideas as well as diversity, inclusion, and authenticity. Bring your unique energy to our team of more than 20,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.
- Job Purpose
- Assist executives (Director or VP and their direct managers) in performing functions related to personnel management, managing information and preparing documents, creating spreadsheets and other similar tasks, in order to assist in the execution and streamlining of administrative tasks.
- Job Description
Perform secretarial and administrative services for executives (Director or VP and their direct managers), related to data entry, preparation, issuance, and verification of various documents, forms, communications, memos, meeting minutes, spreadsheets, charts, reports, statistical summaries, and presentations, according to the established routine;
- Prepare, execute, and keep updated and organized files of correspondence, reports, communications, and memos, in Portuguese and English;
- Control and filter telephone and personal contacts, both national and international, resolving routine and some more complex issues;
- Responsible for sending and receiving documents and correspondence for the respective executive, using internal mail services and external mail if necessary;
- Schedule appointments, meetings, and travel itineraries and coordinate the necessary arrangements (equipment, meeting rooms, tickets, etc.), aiming to free up immediate superiors for their executive activities;
- Prepare meeting minutes when requested, participating in meetings and recording the items discussed, for distribution to the identified audience;
- Perform various administrative support services, including data entry, document filing, operation of computerized systems, photocopiers, and faxes;
- Assist in the executive's legal documentation processes (passport, visas), scheduling appointments and transportation
- Location: Eco Sapucaí, Cidade Nova - Rio de Janeiro
- You are meant for this job if:
Bachelor's degree
- Fluent in English
- Practical administrative experience
- Proficiency in Microsoft Office Suite
- Skills
- Additional Skills
- Good communication and organization skills.
- **Being a global leader in the energy industry requires an inclusive and diverse environment. TechnipFMC promotes diversity, equity, and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, sexual orientations, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matters and we encourage you to add to our culture.**
**TechnipFMC respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.**
**Date posted**:Nov 27, 2024
**Requisition number**:10314
