Administrative Assistant

Result of Service
- The Administrative Assistant reports to the Head of Brazil Office. He/She shall duly and timely perform his/her obligations, under this Terms of Reference. The consultant will work in close collaboration with the UN-Habitat's operational and technical teams.
- Work Location
- Juiz de Fora, Brazil
- Expected duration
- Six (6) months with possibility of renewal**Responsibilities**:
- Qualifications/special skills
- Education Required: - Bachelor's degree in Administration, International Relations, Public Management, or related fields is required, or additional three (3) years of relevant experience to the post, beyond the requirement. Work experience: - Minimum two (2) years of experience in administrative, secretarial, project management, operational and/or human resources activities is required. - Professional experience with local governments and/or civil society and advocacy initiatives is desirable. - Previous experience within or with the United Nations System is desirable. - Familiarity with and interest in urban development issues, as well as the Organization's global urban agenda, is desirable. Skills: - Good computer skills in Windows, as Microsoft Office, Outlook, Microsoft Teams, and Web search engines are required. - Mastery of technological tools and use of software and online platforms is required. - Mastery of online event and conference tools is desirable. - Good knowledge of project management methodologies is desirable. Competencies - Professionalism: Experience working in an inter-institutional environment, project management, monitoring-evaluation; approaches and strategies regarding good urban governance and local and regional development. - Planning and organization: Professional approach to work, strong sense of responsibility, operate with mínimal supervision; proven organizational skills and ability to manage a workload efficiently and within set deadlines. - Communication: Ability to write clearly and effectively; listen to others, interpret messages correctly and respond appropriately; show openness in information sharing and keep everyone informed; solid abstract reasoning skills together with a proven capacity to write documents for diverse audiences. - Teamwork: Ability to work with teams, demonstrate leadership, conflict management and consensus facilitation skills; ability to work in a multicultural and multi-ethnic environment, and to respect diversity; sensitivity to the main streaming of vulnerability; willingness and ability to work in difficult environments. Knowledge Management - The person must know the processes, procedures, and norms of UN-Habitat, to guarantee an adequate quality of the activities described above, following the standards of the organization. - The person will propose formats and procedures that allow the efficient implementation of the activities related to the project development. - The person must know the file of the Office, work with it, and ensure its proper maintenance, accessibility for all staff, and due updating. - The person will prepare databases related to the project running. - The person will make sure that all relevant technical information will be adequately shared with the correspondent staff. - The person will ensure that all produced material will be fit-for-purpose and delivered, in an organized way, for posterior consultation and use of the Agency. - The person will only share the information produced with the team agency, assuring the privacy of the content.
- Languages
- English and French are the working languages of the United Nations Secretariat, and Spanish is the working language of the Regional Office. - For the post advertised, fluency in Portuguese is required. Working knowledge in English is desirable.
- Additional Information
- No Fee
- THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

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