Administrative Assistant

Há 3 dias

Campinas, São Paulo, Brasil SABIS Network Tempo inteiro
**Job Number**
BRAZIL00078
**Job Type**
Non-Teaching
**School / Entity Name**
SABIS International School, Campinas
**Department**
Administration
About SABIS
SABIS is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS schools implement the proven, proprietary SABIS Educational System, which has been developed and refined for over 135 years.
All students in the SABIS Network benefit from a long tradition of excellence in education, a reputation that is rooted in a well-developed philosophy that seeks to provide students with a top-quality education that prepares them to meet the challenges of a changing world.
Job Purpose
Responsible and accountable for providing professional and efficient administrative support.
Key Responsibilities:
- Greeting all incoming students, families, and visitors respectfully and professionally.
- Answering phone calls in a professional and pleasant manner for the purpose of providing information and creating a good image of the school.
- Ensuring an accurate transmission of messages and a proper referral of incoming calls/inquiries.
- Working closely with the School Director, the Head of Marketing, and the Office Manager to ensure a smooth and efficient operational flow
- Accompanying new parents on the school tour and informing them of the facilities and features of the SABIS Educational System.
- Assisting the Office Manager / Admissions Officer in providing support to new parents to complete the documentation, explain the system, school policies, rules, and regulations, etc.
- Assisting in interviewing students for new admission to KG 1, KG2 & Grade 1 classes. (if and when needed)
- Booking appointments for parents with AQCs and preparing relevant documents and information in advance (including student's profile, infractions, and exam results)
- Receiving parent inquiries, transferring them to the person in charge, and following up with Office Manager, AQCs, and/or Student Management Coordinator.
- Keeping record of any announcement and schedules for all school activities (SLO & P.E.), sharing them with parents when needed and answering their queries precisely.
- Organizing and maintaining the school records by archiving all related documents and ensuring an accurate data entry into the school systems
- Performing such other related tasks or projects as they arise and as delegated by the SABIS school management
Ideal Requirements:
- School Secretary Certificate is a must
- Proficiency in the English and Portuguese languages
- Communication skills
- Pleasant personality
- MS Office proficiency
- Ability to work within a team
Employment Requirements:
SABIS and its network of schools in the United States uses the criteria of merit, qualifications, and abilities to determine hiring decisions and promotions within the organization. SABIS does not discriminate in employment opportunities or practices on the basis of race, color, creed, religion, national origin, ancestry, age, sex, marital status, order of protection, disability, military status, sexual orientation, gender identity, pregnancy, public assistance, family status, unfavorable discharge from military service, genetic information or other segmenting factor protected by law, or local human rights commission activity.

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