Executive Assistant

3 semanas atrás

São Paulo, São Paulo, Brasil Pacifica Continental Tempo inteiro

About us

Pacifica Continental is an international recruitment consultancy that provides various services focused on talent acquisition to impact companies' businesses worldwide. We offer a young and dynamic environment, and our result-oriented approach aims to deliver outstanding solutions for our clients.

Our customized solutions and consultative approach ensure we select the best talent in the market. Our operations span over 50 countries, including more than 250 cities globally.

We pride ourselves on working with precision and expertise across a wide range of industries

Our DNA

  • Ambition: Guided by excellence, we push for progress, not perfection.
  • Connection: We believe people are the real drivers of our company.
  • Global Mindset: We value diversity and believe it enriches us.
  • Ownership: We take responsibility for our actions.

At Pacifica, you will have opportunities to grow and contribute to others' development. We prioritize well-being and professional growth.

Position overview:

As an Executive Assistant, you will support our CEO with strategic and operational daily tasks. This role is crucial for ensuring the CEO's productivity and efficiency and involves organizing internal company events.

Your role and main responsibilities:

  1. Calendar Management: Coordinate the CEO's appointments, meetings, and events to optimize time and priorities;
  2. Travel Planning: Organize domestic and international travel, including flights, accommodations, transportation, and detailed itineraries;
  3. Internal Event Coordination: Plan and manage corporate events such as meetings, workshops, and celebrations;
  4. Communication: Act as a point of contact between the CEO and stakeholders, ensuring smooth communication;
  5. Personal Assistance: Handle personal tasks and errands for the CEO with discretion;
  6. Documentation and Reports: Prepare reports, meeting minutes, and relevant documents for decision-making;
  7. Task Prioritization: Anticipate needs, troubleshoot issues, and handle tasks promptly.

Requirements:

  • Bachelor's degree, preferably in Business Administration or related fields;
  • Proven experience as an Executive Assistant;
  • Advanced/Fluent English is required; Spanish is a plus;
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint);
  • Exceptional organizational and time management skills;
  • Proactive, discreet, and able to handle confidential information;
  • Flexible to adapt to unexpected changes;
  • Business-oriented mindset;
  • Hands-on approach;
  • Ability to work autonomously;
  • Strong communication and interpersonal skills for effective collaboration.

What we offer:

  • Competitive salary;
  • Meal and Grocery vouchers (VA and VR);
  • Gympass;
  • Health and Dental Insurance - SulAmérica Saúde;
  • Life Insurance;
  • Transportation Voucher;
  • Notebook and mobile – other home office tools available upon request;
  • Hybrid work model.
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