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Executive Assistant
2 meses atrás
800 USD/Month + Performance + Bonuses
Role
This Admin Assistant role will encompass not only supporting the Operations Manager and Executive Team with marketing, sales, finances, and product projects but also managing day-to-day admin tasks, improving systems, and leading a motivated team towards achieving company goals. You will play a critical role in project management, team guidance, and ensuring that all aspects of business operations run smoothly.
Responsibilities
Business Management Support:
- Client-Centric Mission: Ensure the team remains focused on delivering client satisfaction and long-term outcomes.
- Company Tenets: Reinforce company values across all departments to guide decision-making.
- Process Management: Create, implement, and support company processes and documentation.
- Fact-Checking & Business Development: Ensure accuracy in all aspects and explore new business opportunities.
- Company Cadence: Maintain and execute operational cadence, ensuring targeted interactions with departments throughout the year.
Team & Leadership Management:
- System Implementation: Ensure company systems are applied throughout the organization, enhancing leadership and accountability. Help each team member understand their responsibilities, deliverables, and outcomes.
- Decision-Making & Conflict Resolution: Assist in prioritizing and making tough decisions, like saying “No” to unnecessary expenses, clients, and meetings.
- Time Study & Reports: Regularly conduct time studies and evaluate reports to optimize team performance.
Project Management:
- Project Oversight: Drive and manage ongoing company initiatives and deliverables, ensuring they are completed on time.
- Task Delegation and Follow-up: Create, assign and make sure tasks for short- and long-term goals (30-day, 90-day objectives) are met.
- Calendar & Workflow Management: Oversee calendar management for the Operations Manager and company projects.
- Email inbox management: review, respond and follow-up with all email communication.
- Process Improvement: Regularly review and update processes, making improvements where necessary.
- Goal Tracking: Set metrics and milestones to track the progress of various projects.
- Airtable Management: Utilize Airtable to manage project workflows, ensuring all tasks are accounted for and executed.
Requirements:
- Graduation in Administration, Marketing or similar fields is appreciated.
- 2-3 years of experience in operations roles.
- Sales Experience is a bonus.
- High-Level Communication Skills: Ability to effectively communicate with the company, executive team, and staff.
- Adaptability: Flexibility in working around varying demands from the CEO and team.
- Emotional Resilience: Maintain calm and clear-headedness during stressful periods.
- Leadership & Self-Awareness: Ability to understand both team and personal development needs.
- Goal Setting & Execution: Strong skills in setting achievable timelines and meeting deadlines.
- Data-Driven Decision Making: Use data and assessments to drive company growth and efficiencies.
Results:
- Strong adherence to company cadence and team accountability.
- Clear outcomes and scoreboard tracking for every team member.
- Project deliverables met within timelines, creating positive client and company outcomes.
- Efficient use of minimum effective dose systems for maximum results.
- Financial, legal, and operational elements of the company are up to date.
- Strategic growth and support in achieving company goals.
800 USD/Month + Performance + Bonuses
