Remote Data Entry Coordinator

Data Entry Assistant — Pilot R&D (Remote, Full-Time) The Vision At Pilot R&D , ingredients are the foundation of everything we do. As a culinary innovation and product development company, we help food and beverage brands bring their ideas to life — from cookies to kombucha. Behind every successful recipe is accurate, reliable data. Accurate ingredient data powers all our work — and you’ll play a key role in keeping our internal database (The Walk-In) clean, organized, and reliable as we work across dozens of fast-moving projects. Who We’re Looking For We’re seeking a detail-driven, tech-savvy, and proactive person who enjoys structured work, organizing information, and solving small data puzzles. If you love accuracy, can spot inconsistencies quickly, and enjoy turning messy inputs into clean, precise data — this role will fit you perfectly. You’ll support our Ingredient Sourcing team by reviewing supplier emails, extracting critical details (pricing, MOQs, certifications, etc.), and entering them into our system with accuracy and consistency. Why You Should Join Us Be part of a fast-moving, innovative food and beverage development company working with top industry brands. Join a small, collaborative team that values communication, curiosity, and growth. Play a key role in shaping a new, foundational position within the company — you’ll help define what great data accuracy looks like for Pilot R&D. Work remotely and independently , while still being connected daily through Slack and team check-ins. Role Responsibilities Enter all ingredient information into The Walk-In , our internal platform. Upload supporting documents such as specification sheets, nutritional facts, GRAS and non-GMO statements, and certifications. Input supplier data: pricing tiers, minimum order quantities, lead times, and FOB locations. Set up new supplier profiles and maintain contact information. Identify missing information and coordinate with the Sourcing Manager and Coordinator to complete data entries. Perform regular data cleanup and validation to ensure accuracy and consistency. Collaborate closely with the sourcing team to ensure smooth data flow and transparency. Skills & Experience Must Have: Exceptional attention to detail and accuracy. Strong written and reading English skills. Reliable communication and responsiveness during 9 AM–5 PM PST business hours. Comfortable interpreting information from emails and attachments Proficient in Google Workspace and Microsoft Office . Proactive, organized, and comfortable following structured processes. Tech-comfortable and willing to learn internal tools quickly. Nice to Have: Experience with Excel/Google Sheets or database tools. Prior exposure to purchasing, procurement, or ingredient sourcing . Background in food science, nutrition, chemistry, biology, or lab work. Basic knowledge of coding or systems integration. Familiarity with metric units . Our Values At Pilot R&D, our work blends innovation and science with a spirit of integrity and collaboration . We value clear communication, honest feedback, and building relationships — with our partners, clients, and team members. We believe in working hard, staying curious, and enjoying the process — after all, we’re making food for a living. Compensation & Employment Type Type: Independent contractor, Full-time (40 hours/week) Location: Remote (LATAM preferred) Hours: 9 AM – 5 PM PST Compensation: Starting at $1,000 USD/month (depending on experience) Timeline: Hiring within 30–90 days Application Process Please email the following to Maria+ : Resume: As a PDF titled (Lastname.Firstname.DataEntry.pdf) Cover Letter , including: a) What interests you about working with Pilot R&D and this data-focused role b) Specific experiences that show your attention to detail, organization, and reliability c) How you stay focused and accurate when doing repetitive or technical work d) What you enjoy doing outside of work Well-structured, thoughtful applications will stand out. If you have any questions about the role or responsibilities, feel free to include them in your message.