Assistente Executivo

SummaryMust be able to work USA EST hours (8AM-5PM EST) - NYC HOURSAPPLY HERE: https://www.upwork.com/freelance-jobs/apply/Executive-Assistant-Chief-Staff_~021965851509072762633/We are seeking a highly organized, resourceful, and tech-savvy Executive Assistant to provide direct support to the Chief of Staff of a fast-growing, high-impact organization. This role goes far beyond calendar management—it requires a strategic partner who can anticipate needs, streamline workflows, manage sensitive information with discretion, and keep complex projects on track. The ideal candidate thrives in a fast-paced environment, adapts quickly to shifting priorities, and excels at coordinating across multiple stakeholders and workstreams. Key Responsibilities:Executive Support & Prioritization:· Manage an extremely active and dynamic calendar – coordinate internal and external meetings, and event commitments.· Anticipate scheduling conflicts and proactively suggest solutions.· Prepare the Chief of Staff for meetings with agendas, briefing materials, research, and follow-up tracking.· Assist in project management and track deadlines to ensure timely completion of tasks.Project & Operational Support:· Track deadlines and deliverables across multiple strategic projects, ensuring follow-through and accountability.· Support operational initiatives including event planning, philanthropic programs, strategic partnerships, and internal communications.· Assist with creating and updating project trackers, dashboards, and meeting notes, ensuring accurate documentation and timely distribution.Communication & Document Management:· Draft, edit, and format high-quality documents, reports, presentations, and communications using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools (SharePoint, Asana, etc.).· Conduct targeted research to support decision-making, strategic planning, and event preparation.Event & Meeting Coordination:· Coordinate logistics for high-profile meetings, internal events, and external engagements—including location booking, catering, AV, travel, and guest communications.· Manage follow-up actions from meetings and ensure all stakeholders are aligned.· Support special projects as needed and collaborate with team members.Confidentiality & Discretion:· Handle sensitive information with the utmost integrity and confidentiality.· Maintain professionalism in all interactions with executives, staff, and external partners.Qualifications:· Proven experience as an executive administrative assistant or in a similar role.· Fluent in English. Excellent verbal and written communication skills; able to craft professional correspondence and create polished presentations.· Strong proficiency in Microsoft Word; experience with other Microsoft Office applications (SharePoint, Excel, PowerPoint, Outlook) is a plus.· Excellent organizational skills with a keen attention to detail.· Strong written and verbal communication skills.· Ability to manage multiple tasks and prioritize effectively.· Self-motivated and capable of working independently with minimal supervision.· Experience with project management tools is a plus.APPLY HERE: https://www.upwork.com/freelance-jobs/apply/Executive-Assistant-Chief-Staff_~021965851509072762633/Formação Acadêmica:Não informadoSalário:5000Cargo:OutrosEmpresa:Serasa ExperianGerenciamento de crédito, informações e análises financeiras.Ramo:Bancário (FC)