Programme Assistant

3 semanas atrás

Brasília, Distrito Federal, Brasil UNICEF - United Nations Children's Fund Tempo inteiro
UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Visit [our website]) to learn more about what we do at UNICEF.

For every child, opportunity.
Since 1950, UNICEF has supported the most important transformation for children and adolescents in Brazil.

UNICEF Brazil with its main office in Brasília and nine field offices UNICEF works in close partnership with national and sub-national government, corporate partners, youth, and civil society organizations.

For information of the work of our organization in Brazil, please visit our website: [UNICEF Brazil]).

How can you make a difference?
Under the supervision of the Programme Officer (Generation Unlimited), the Programme Assistant will be responsible for supporting efficient and effective programmatic planning, monitoring the Annual Work Plan (AWP) by providing to the One Million Opportunities (1MiO) initiative quantitative and qualitative information on program implementation, supporting the identification of issues and alternative courses of action to accelerate/improve program delivery as well as provide the administrative and finance support to proceed according to UNICEF rules and standards

The main functions/accountabilities are:

  • Support planning activities providing quality information and maintaining the AWP updated according to the results of the teamwork and decision makers groups.
  • Preparing PCAs (Programme Cooperation Agreements), SSFAs (Small Scale Agreements), and contracts based on the inputs provided by the responsible person for the respective modality.
  • Support the preparation of requests for consultancies and institutional contracts for the initiative ensuring compliance with the rules and regulations. Follow up deliverables and respective payment after the approval by authorization officer, within deadlines and keep the team informed at all stages.
  • Support the budget preparation, management, and identification of funding sources, monitoring their implementation according to grants' conditions, deadlines, deliverable, and reports demanded.
  • Process and monitor transactions in the system (SAP) such as funds commitment, funds reservations, travel authorizations, Funding Authorization and Certificate of Expenditure (FACE) forms, payment requests and others to ensure effective programmatic planning, coordination, and monitoring and compliance with the rules and regulations.
  • Draft, format, edit and prepare all correspondence and templates on routine and non‐routine tasks, proofread and clear correspondence for supervisor's signature, carry out informal translations from English to Portuguese and vice‐versa, elaborate meeting notes.
  • Coordinate all administrative, logistical arrangements for meetings, workshops, seminars, and other events including transportation, hotel accommodations for staff, participants or visitors, venue, conference room reservations and audio‐visual equipment as required.
  • Control the delivery of donors' reports, notifying those involved in the preparation in advance and ensuring that they are delivered within the agreed deadlines. Make a quality revision of donors' reports based on RBM (resultsbased management) and upload them in the system timely.

To qualify as a champion for every child you will have:
-
Education: Completion of secondary education is required, preferably supplemented by technical or university degree in Administration, Business, Management, or another related field.
-
Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required.

Knowledge and skills

  • Teamwork skills and capacity to work with tight deadlines.
  • Desirable knowledge on financial and programme/project management.
  • Desirable knowledge on children's rights issues, including the Convention of Rights of the Child and Statute of the Child and the Adolescent.
  • Experience supporting high level managers in programme management will have an advantage.
*For this position, a bachelor's degree from a recognized academic institution in a relevant field (e.g. Administration, Business, Management) may replace three years of related work experience.

-
Language
  • Fluency in English and Portuguese required. Knowledge of Spanish will be considered as an asset.

For every Child, you demonstrate...
UNICEF's values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS).

The UNICEF competencies required for this post are...

  • Demonstrates Self Awareness and Ethical Awareness (1);
  • Works Collaboratively with others (1);
  • Builds and Maintains Partnerships (1);
  • Innovates and Embraces Change (1);
  • Thinks and Acts Strategically (1);
  • Drive to achieve impactful results (1), and
  • Manages ambiguity and complexity (1).
Click [here]) to learn more about UNICEF's values and competencies. During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels.


UNICEF is here to serve the world's most disadvantaged children and our global workforce must reflect the diversity of those children.

The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.


We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities.

UNICEF strongly encourages the use of flexible working arrangements.


UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

UNICEF is committed to promote the protection and safeguarding of all children.

All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF's active commitment towards diversity and inclusion is critical to deliver the best results for children.

Remarks:

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid).

Government employees that are considered for employment with UNICEF are required to resign from their government before taking up an assignment with UNICEF.

UNICEF reserves the right to withdraw an offer of appointment, without compensation, if medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

The VA is open to all (internal and external candidates).

This position is for Brazilians or candidates who already have work permit for Brazil.

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