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Executive Assistant
Há 1 mês
About the Role:
We are hiring experienced executive assistants to join our remote team. You will work directly with fast-paced entrepreneurs and business leaders, becoming an integral part of their operations. This role goes beyond traditional support—you’ll proactively manage workflows, solve challenges independently, and create structure for long-term success.
Responsibilities:
- Email and Calendar Management: Take ownership of inboxes and calendars, organizing communication and meetings to maximize the client’s time and minimize distractions.
- Task Prioritization and Problem-Solving: Proactively identify priorities and present multiple actionable solutions to challenges, e.g., "Shall we do X, Y, or Z?"
- Meeting Support and Documentation: Attend key meetings, capture notes, follow up on action items, and ensure nothing falls through the cracks.
- Process Development (SOP Creation): Develop and maintain Standard Operating Procedures for recurring tasks, ensuring they are well-documented and repeatable.
- Project Coordination: Monitor deadlines, update progress across workflows, and ensure smooth communication between stakeholders.
- Vendor and Travel Management: Manage personal and business travel arrangements, vendor relationships, and other logistical tasks.
- Expense and Purchase Management: Handle small business purchases and personal expenses.
Key Skills and Qualifications:
- English Fluency: Strong written and verbal communication skills, with cultural fluency to interact professionally in English-speaking business environments.
- Organized and Detail-Oriented: Exceptional ability to prioritize, multitask, and manage time effectively.
- Experienced with Remote Tools: Proficiency in tools like G-Suite, Asana, Slack, Trello, or similar platforms.
- Problem Solver: A proactive mindset with the ability to anticipate needs, take initiative, and offer actionable solutions—no hand-holding required.
- Adaptable and Tech-Savvy: Quick to learn new tools and technologies, with a solid understanding of AI tools for enhanced efficiency.
- Confidentiality and Discretion: Ability to handle sensitive business and personal information with the utmost professionalism.
- Proven Experience: A minimum of 3+ years supporting executives or business leaders remotely.
What We Offer:
- Fully Remote Work: Enjoy the flexibility of remote work from anywhere in the world.
- Structured Professional Growth: Exposure to various industries and direct experience with high-level operations.
- Competitive Compensation: Pay aligned with your experience, performance, and expertise.
- Meaningful Work: A role where your contributions drive results and help businesses thrive. You won’t just assist—you’ll make an impact.
How to Apply:
- If you are a highly skilled, solution-focused professional ready to support dynamic leaders, we want to meet you. Submit your application and resume with a 3-5 minute introduction video showcasing your communication skills and summarizing your relevant experience. Please share the link to your recorded video in your application or cover letter.
