Executive Secretary
3 semanas atrás
Company Description Volix is revolutionizing how businesses approach pricing through an AI-driven platform that learns, predicts, and continuously optimizes, turning data into profit. From elasticity analysis to dynamic pricing, we empower companies to make smarter decisions, safeguard margins, and accelerate growth in real time. With projects across Latin America, the United States, and Europe, Volix is shaping the future of pricing strategies and helping global organizations rethink how they manage revenue.
Role Description — Executive Secretary Intern
This is an on-site internship role based in São Paulo, SP.
As an Executive Secretary Intern at Volix, you will support our leadership team in a highly dynamic environment, ensuring smooth, organized, and efficient daily operations.
You will assist with executive administrative tasks, coordinate schedules, help prepare documents and communications, organize meetings, and support corporate secretarial routines. This role is ideal for someone who is proactive, highly organized, and eager to learn in a fast-paced, tech-driven environment.
Responsibilities
Assist executives with calendar management, scheduling, and prioritization
Prepare and organize documents, presentations, and meeting materials
Support internal communication flows and coordinate interactions across departments
Help with corporate secretarial routines and basic administrative processes
Organize meetings, take minutes, and follow up on action items
Provide support to stakeholders, clients, and partners when needed
Contribute to improving processes and ensuring operational efficiency
Qualifications
Strong organizational and clerical skills (scheduling, documentation, planning, follow-up)
Excellent verbal and written communication
Proactive attitude, reliability, and strong attention to detail
Ability to manage multiple tasks simultaneously and meet deadlines
Customer-service mindset and professionalism when dealing with internal and external stakeholders
Currently pursuing a degree in Business Administration, Office Management, Secretariat, or a related field
Proficiency with office tools (Google Workspace, Microsoft Office, etc.)
Willingness to learn and grow in a tech-driven, fast-paced environment
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