Junior, Accounts Payable

Applications and CVs must be submitted in English to be considered

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world's best places to work. We are currently the #1 ranked consulting firm onGlassdoor's Best Places to Worklist and have maintained a spot in the top four on Glassdoor's list since its founding in 2009.

Extraordinary teams are at the heart of our business strategy, but these don't happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU'LL WORK WITH

You'll be part of Bain'sFinance Operations team, collaborating closely with Procurement, Finance, and cross-functional partners to deliver efficient, accurate, and high-quality accounts payable operations.

WHERE YOU'LL FIT WITHIN THE TEAM

As an Associate on our Accounts Payable team, you will be responsible for ensuring the accurate and timely entry of invoices into the Accounts Payable system. In this role, you'll support both internal teams and external vendors by responding to inquiries and ensuring adherence to company policies and procedures. You will also assist various departments with Accounts Payable-related questions and vendor communications. Additionally, you'll help maintain accurate financial records by reconciling vendor credits, managing timely reassignments, and ensuring invoices are posted within the correct accounting period.

WHAT YOU'LL DO

Invoice Processing, Data Entry & Invoice Queries

• Accurately process and enter vendor invoices into the accounting system in a timely manner, following the agreed turnaround time for each assigned operational delivery.
• Ensure all required documentation and approvals are obtained before processing invoices.
• Manage invoice processing and reassignments to ensure timely and accurate postings to the correct WBS elements and legal entities.
• Respond promptly and professionally to vendor inquiries and resolve payment-related issues.
• Investigate and address unmatched or aged payables.

Compliance & Internal Controls

• Comply with company policies, procedures, and internal controls related to accounts payable.
• Ensure adherence to tax and audit requirements, including documentation for WHT and VAT.

Reporting & Documentation

• Support month-end close by preparing AP-related reports and schedules.
• Maintain proper documentation and filing for all accounts payable activities.
• Verify that all reassignments are balanced before the close of each month.

Cross-Functional Collaboration

• Collaborate with Procurement, Finance, and other departments to resolve invoice and payment issues.
• Contribute to continuous improvement efforts and support process enhancements within the Accounts Payable function.

ABOUT YOU

Education & Language

• Bachelor's degree or an equivalent combination of education, training and experience
• Must be able to speak and write at the B1, B2, C1 or C2 level in both English and Portuguese per theCEFR

Knowledge

• Accounts Payable Processes: Solid understanding of end-to-end AP functions, including invoice processing.
• Accounting Principles: Basic knowledge of general accounting concepts and principles such as accruals and the matching principle.
• ERP & Financial Systems: Familiarity with tools like SAP or other ERP systems used for invoice entry and payment processing.
• Tax and Regulatory Compliance: Awareness of relevant tax codes (e.g., VAT, WHT) and company policies related to payment approvals and documentation.
• Procure-to-Pay (P2P) Lifecycle: Understanding of the full P2P process and its dependencies, including purchase orders, goods receipts, and 3-way match requirements.

Skills

• Data Entry Accuracy: High attention to detail when processing large volumes of invoices, with minimal errors.
• Analytical Thinking: Strong ability to reconcile discrepancies, analyze invoice aging, and resolve exceptions effectively.
• Communication Skills: Clear, professional written and verbal communication to engage with vendors and internal teams.
• Time Management: Proven ability to prioritize tasks and meet deadlines, particularly during peak periods such as month-end close.
• Problem-Solving: Skilled in identifying and resolving issues within invoice processing workflows.
• Technology Proficiency: Proficient in Microsoft Excel (e.g., VLOOKUP, pivot tables) and experienced with workflow tools or ticketing systems.

Abilities

• Work Independently & Collaboratively: Able to manage day-to-day responsibilities autonomously while contributing to a team environment.
• Adapt to Change: Comfortable operating in a dynamic, fast-paced environment with evolving systems and processes.
• Maintain Confidentiality: Trusted to handle sensitive financial information with integrity and discretion.
• Process-Oriented Mindset: Follows standardized procedures while identifying opportunities for operational improvements.
• Customer Service Orientation: Dedicated to providing high-quality support to vendors and internal stakeholders.