Software Asset Management Specialist

Who will you be working with?

You will work within Wabtec's Corporate Solutions organization as part of the Software Asset Management (SAM) function. You will partner closely with business requestors, application owners, Strategic Sourcing, Procurement, Finance, Accounts Payable, IT service management, cybersecurity, audit and compliance teams, and regional IT stakeholders. You will also collaborate with software publishers, resellers, service providers, and the Flexera platform team to support the complete software asset lifecycle.

This analyst role combines day-to-day operational ownership with process improvement. You will serve as a key point of contact for software requests, licensing, procurement, renewals, catalog administration, vendor portal activities, reporting, and issue resolution while helping mature SAM governance, controls, data quality, and automation.

How will you make a difference?

• Own and manage the end-to-end software request, licensing, procurement, and renewal processes across ServiceNow, Flexera, and Coupa.
• Drive software asset governance, including catalog management, entitlement tracking, license compliance, and renewal planning.
• Partner with Procurement, Finance, vendors, and business stakeholders to ensure efficient purchasing, invoicing, and service delivery.
• Lead software optimization initiatives through rationalization, reclamation, standardization, and lifecycle management to reduce costs and software sprawl.
• Deliver reporting, metrics, and actionable insights that improve operational performance, data quality, compliance, and SAM maturity.

What do we want to know about you?

• Bachelor's degree in information systems, business, finance, supply chain, technology, or a related discipline, or equivalent relevant experience.
• Experience in Software Asset Management (SAM), IT Asset Management, software licensing, procurement, vendor management, or IT operations within enterprise environments.
• Hands-on experience with software lifecycle management, including requests, procurement, licensing, renewals, compliance, optimization, and retirement.
• Proficiency with enterprise platforms such as ServiceNow, Flexera, Coupa, or similar tools for service management, asset management, and procurement.
• Strong analytical, organizational, and problem-solving skills, with the ability to manage high-volume workloads, reconcile complex data, and improve processes.
• Excellent communication and stakeholder management skills, with a strong focus on data quality, documentation, controls, and cross-functional collaboration.
• Must be able and willing to travel as needed, typically less than 10%.

What will your typical day look like?

• Manage software requests end-to-end in ServiceNow, including validation, approvals, fulfillment coordination, and stakeholder communication.
• Maintain software assets and licensing data across ServiceNow and Flexera, ensuring catalog accuracy, entitlement tracking, compliance, and optimization.
• Support the software procurement lifecycle through Coupa, including requisitions, renewals, vendor engagement, invoicing, and issue resolution.
• Drive license optimization and software rationalization by identifying underused assets, reducing duplication, and supporting cost-saving initiatives.
• Serve as a key SAM contact, providing operational reporting, audit-ready documentation, process improvements, and cross-functional stakeholder support.

Benefits
At Wabtec, people come first. That’s why we ensure our employees feel valued and have the tools they need to thrive. By joining us, you will have access to a range of benefits designed to support your well-being and development. Here’s what we offer to make you feel part of a company that supports your professional and personal journey:

• Medical Assistance extended to dependents (spouse and children)
• Dental Assistance extended to dependents (spouse and children)
• Profit Sharing
• Meal Policy according to location
• Life Insurance
• Employee Assistance Program: psychological, legal, financial, and social support
• Headspace – mental health app
• Christmas Card or Basket for employees (based on location)
• Christmas Gift for children up to 11 years old
• Extended Maternity Leave
• Program for Pregnant Women and Babies
• Language Incentive Policy
• Mentorship Programs and access to training platform
• Pharmacy Assistance

Additional Information

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for