UBS Admin Assistant no Rio de Janeiro

Há 1 mês

Rio de Janeiro, Brasil Petra Group Tempo inteiro

You will provide support to: Business Services Manager. Controllers, Treasurers, Tax and IT Managers and Supervisors. Provide support to the Business Support teams Support Manager and Treasure to succeed on his activities: Manage calendar: ensure meetings will occur as expected, avoid conflicts, booking meeting rooms, arrange transportation logistics to attend externals meetings Support the meetings monthly Travel arrangements for manager Chrome River support: prepare and report expense in CR in a timely manner Review and approval of travel & expenses reports from team, analyzing if reports are in accordance with travel and HR company guidelines Office Administration and Team Support: Keep Org Chart of team up to date Support newcomers employees to settle in office starting with proper actions: sending the “warm welcome e-mail” requesting for personal data in order to feed the list. Keep list up to date Keep distribution list up to date Add and delete in the distribution list Support the meetings Send the outlook monthly recurrence of Staff Meeting Control the volunteer for Safety Minute and I&D Minute Support to visitors - forms, security and logistics Vacation control About you: Important to keep confidentiality Ability to write and speak fluently English and Portuguese Knowledge of SAP, Word, Poweroint, Excel, Outlook Good interpersonal skills Ability to work effectively as a team member Ability to work under pressure and balance conflicting priorities Good organizational skills Adaptability with quick changing environment

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