Project Assistant

Há 1 mês

Brasilia, Brasil United Nations Development Programme (UNDP) Tempo inteiro

**Job Identification**
- 16346

**Locations**
- Brasilia, Brazil**Posting Date**
- 02/14/2024, 01:14 PM
- 02/28/2024, 10:59 PM

**Job Schedule**
- Full time

**Agency**
- UNDP

**Grade**
- NPSA-4

**Vacancy Type**
- National Personnel Service Agreement

**Practice Area**
- Management

**Bureau**
- Regional Bureau for Latin America and the Caribbean

**Contract Duration**
- 6 months

**Education & Work Experience**
- Bachelor's Degree - 1 year(s) experience OR High School certificate
- 4 year(s) experience

**Required Languages**
- Portuguese

**Desired Languages**
- English

**Vacancy Timeline**
- 2 Weeks

**Background**

**Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and **inspiring stories.**

The Unit of Management Projects (UGP) of the Governance and Justice for Development Unit is in the process of recruiting a new Project Assistant to provide support for projects within the department. The Governance and Justice for Development Unit team works in an integrated manner with the other UNDP Units, being responsible for boosting the National Office's project portfolio in the abovementioned areas of interest. Specific Context of the Position: Under the supervision of the project's Project Manager and in conjunction with the program assistants, the program assistant will work in the Governance and Justice for Development team, supporting administrative activities, as well as carrying out activities supporting the project portfolio. The responsibilities of the Project Assistant will encompass activities in projects within the Governance and Justice for Development unit.

**Duties and Responsibilities**

In this role, the Project Assistant will be responsible for supporting project implementation, assuring high-quality outcomes, and enhancing efficiency and effectiveness. This includes providing support for project implementation, guaranteeing quality, efficiency, and effectiveness, and supporting planning, monitoring, and evaluation activities of the projects, in articulation with the Project Manager.

Summary of Key Functions:

- Provides administrative and operational support on project implementation, including assistance in project’s financial resources management, Human Resources Management, efficient procurement, and logístical services, including the elaboration of Terms of Reference, participating in consultant’s selection panels; travel arrangement, logístical support for workshops and other meetings as tasked by the project manager, maintain up-to-date files and records of project documentation;
- Supports planning, monitoring, and evaluation activities, in articulation with the Project Manager, including follow-up, daily, with project partners and donors, to guarantee the smooth implementation of the project´s administrative and operational activities;
- Undertakes project´s related Quantum transactions, including the elaboration of project revisions, in line with the project assistant profile;
- Supports the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports, organization of project reviews/tripartite meetings, also supporting the follow-up on project auditing issues.
- Participation in selection processes for Letters of Agreement signature, as well as undertakes activities related to LoAs monitoring;
- Assists in HR processes related to recruitment and selection, including extensions and project extensions;
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

**Competencies**

Achieve Results:

- LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

- LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

- LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

- LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

- LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

- LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

- LEVEL 1: Appreciate/respect difference

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