Associate Procurement Officer

OVERVIEW
**Parent Sector**: Field Office

**Duty Station**: Brasilia

**Job Family**: Administration

**Type of contract**: Non Staff (Service Contract)

**Level**: SC8

**Duration of contract**: 1 year

**Application Deadline (Midnight Paris Time)**: 25-MAR-2024

**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall delegated authority of the Director and Representative of the UNESCO Brasília Office (UBO), the guidance and indirect supervision of the Senior Finance and Administrative Officer and the direct supervision of the Chief of Finance Unit, the Associate Procurement Officer provides dedicated procurement services ensuring their effectiveness, transparency and integrity. The incumbent promotes a client-focused, quality and results
- oriented approach in the Unit.
Long Description

**Main tasks or services**:
Support and coordinate procurement planning, quality assurance, effective coordination, monitoring of compliance with rules and regulations for contracts-related procedures, assess the procurement proposals and support, as needed, the overall administration of the Programme.
Provision of researched information for formulation and implementation of contract strategy and strategic procurement including tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation, quality management, e-procurement introduction.
Monitor budget implementation, track resource allocation and ensure compliance to financial rules and regulations.
Participate in developing and implementing a Procurement Plan and design, maintain and monitor work plans and schedules for ongoing and new procurement requirements and contracts.
Verify the procurement needs and support the delivery and monitoring of restoration materials, supplies and equipment.
Contribute in conceptualization, elaboration and implementation of Strategic and Sustainable Procurement in the field office (FO) including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, and performance measurement;
Contribute to managing all aspects of the bid/proposal process, including the identification of requirements, preparation of announcements and participating in the selection of and negotiations with suppliers/vendors.
Participate in coordinating the evaluation team, analyse and evaluate vendors' offers considering various factors affecting cost, technical specifications, implementation schedules, reliability, and after-sales/completion implications, ensuring value for money.
Review procurement and other new contract requests prepared by Programme staff to ensure completeness, correctness and adequacy to assure fair and transparent competition or comparison process, assisting in market research and providing advice where required.
Contribute to policy, guidance, training and technical assistance to staff in planning, developing and managing contracts (including the identification of requirements, estimation of budgets, appropriate procurement or contracting methods, etc.) with a special focus on high value/high-risk contracts.
Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions etc.
Provide support and advice on the selection of appropriate contractual modalities for engagement with Vendor, Consultants and Partners in various programmes and project contexts.
Review the ongoing procurement and contracting practices undertaken by the projects for continuous identification, assessment, prioritization, and monitoring of risks.

Provide substantive support and guidance on activities related Enterprise Risk Management, project risk assessments and project evaluation for the FO.
Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit.
Maintain a tracking system and database to monitor adherence to contractual agreements, performance requirements and respect of delivery schedules; recommend amendments and extensions of contracts, as necessary; advise parties on contractual rights and obligations; and generate necessary periodic and ad-hoc reports as requited, documenting lessons learned and recommendations.
Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office management. Presentation of researched information on procurement to the Chief of Finance Section.
Preparation of cost-recovery bills for the procurement services provided by UNESCO to other Agencies.
Organization of joint procurement processes for the UN Agencies in line with the UN reform.
Review of procurement processes conducted by projects; submissions to th