Programme Assistant

3 semanas atrás

Brasilia, Brasil UNESCO Tempo inteiro

OVERVIEW

**Parent Sector**: Field Office

**Duty Station**: Brasilia

**Job Family**: Social and Human Sciences

**Type of contract**: Non Staff (Service Contract)

**Level**: G-6

**Duration of contract**: 1 year

**Application Deadline (Midnight Paris Time)**: 02-JUL-2023

**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the authority of the Director and Representative of the UNESCO in Brazil (DIR/BRZ), the overall supervision of the SHS Programme Coordinator and the direct supervision of the Project Officers, the incumbent will provide mainly technical, operational, administrative and financial support for the execution and implementation of “Primeira Infância em Primeiro Lugar” project and other daily activities of the sector.
Long Description
- Provide technical and administrative assistance to the projects in the SHS area and mainly to the Primeira Infância em Primeiro Lugar project in cooperation with UNESCO;
- Support all phases of the project implementation: identification of needs, proposing actions, technical and financial monitoring ;
- Support the Project Officers to work with multilateral and bilateral agencies, as well as with national government and private sector entities;
- Prepare correspondences, documents and reports for supervisor´s signature and actions;
- Prepare background materials, working papers and tables for briefing and review sessions;
- Maintain and keep current registers and control plans on the status of the projects at implementation and operational stages;
- Check documentation received in relation to contracting and paying consultants, companies, services, travel, in order to ensure that details conform with what is recorded on the UNESCO system and are in accordance with the project specifications;
Long Description
- Assist in the logistics of events regarding financial resources and administrative procedures (price quotations, suppliers, etc.) for seminars, meetings, workshops, etc.;
- Respond to queries and provide advice to external partners regarding: adequate project’s procurement procedures; orientations for entering information on the UNESCO system and budgetary matters;
- Load documentation in relation to contracting and payments for goods, services and travel, on different systems from the projects and UNESCO systems;
- Collect and systematize data and other information to provide inputs for project execution, to be used in meetings, presentations, conferences, etc;
- Prepare financial analysis and budgetary reports, in order to support project monitoring activities;
- Prepare consolidated data related to the development of the project;
- Assist in carrying out specific operational/control tasks for programme implementation;
- Perform other duties as required.

Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS

EDUCATION

University degree in Social Sciences, International Relations, Administration or related fields.

WORK EXPERIENCE

Five to Six years of previous experience in managing technical cooperation projects’ activities and expenditures. Experience in the preparation and analysis of financial reporting and rendering of accounts with the mandatory ability to work with Excel.
Experience in supporting technical or managerial professionals at the national or international level is also required.

SKILLS / COMPETENCIES

Excellent capacity to collect, synthesize and analyze information from various sources and to write documents in a clear and concise manner.
Proactivity and iniciative; ability and flexibility to manage workload and to work under pressure, with capacity for accuracy, paying close attention to detail and quality of work.
Ability to maintain accurate files and records; good organization skills.
Ability to work in a team environment to achieve common goals.
Good interpersonal skills with ability to maintain effective working relations within a multi-cultural environment.
Good IT skills (Microsoft package), including good knowledge of standard office software such as excel. Ability to handle web-based management systems.
Ability to work effectively with people of different national and cultural background. Gender, religion, race, nationality and age sensitivity and adaptability.

LANGUAGES

The position requires proficiency in Portuguese and English.

DESIRABLE QUALIFICATIONS

EDUCATION

S pecialized training or courses in the fields related to this position.

WORK EXPERIENCE

Experience in technical cooperation project in a UN agency or other international environment is desirable.
Experience in international organization or at the UN System will be an asset.

SKILLS / COMPET

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