Sr Administrative Assistant

3 meses atrás

São Paulo SP, Brasil Thermo Fisher Scientific Tempo inteiro

**Work Schedule**

Standard (Mon-Fri)

**Environmental Conditions**

Office
- Organize national and international travel, including hotel reservations, visas, passports, and itineraries;
- Prepare for meetings, such as booking rooms and arranging for working lunches and coffee breaks;
- Organize correspondence, coordinate pickups/deliveries, direct documents, maintain necessary records and controls, handle confidentiality, and ensure security;
- Schedule onboarding for new directors;
- Prepare corporate card expense reports in Concur, as well as request medical reimbursements for Executives and dependents;
- Follow up on various matters related to commitments and requests;
- Assist executives in performing their duties by attending to people (both external and internal clients), running information, drafting documents, and handling physical and electronic correspondence;
- Handle supplies and file physical and electronic documents, assisting in the execution of administrative tasks and meetings;
- Coordinate general services such as mail, messengers, transportation, notary services, cleaning, contractors, equipment maintenance, furniture, facilities, etc.;
- Administer assets, and consumable materials, including organizing national and international travel, hotel reservations, visas, passports, and itineraries;

**For Executives Band 10 only**:
Coordinate and handle the directors' schedules, including planning commitments, meetings, and conferences; handle purchase orders and payment requests; assist in organizing corporate events (presentations, gifts, room reservations, coffee breaks, materials, invitations, and satisfaction surveys).

**Technical Skills**:

- Completed higher education;
- Experience in administrative and/or customer service areas;
- Knowledge of Microsoft Office Suite;
- Advanced English;
- Intermediate Spanish (desirable).

**Behavioral Skills**:
Interpersonal Relationship, Customer Focus, Proactivity, Initiative, Communication, Organization.

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