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Program Operations Assistant

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**Security Clearance**: Top Secret
Must be able to speak Portuguese and English

The primary responsibility for the Program Operations Assistant is to provide ongoing support to the CDC Brazil office, prepare routine administrative and management reports, assist in technical scientific reports, support travelers, and other duties as assigned. The Program Operations Assistant will coordinate activities with the COR, Brazil Office Country Director, and Deputy Director. The service will require excellent time management skills and the ability to prioritize work in addition to excellent written and verbal skills. The Program Operations Assistant will require strong organizational skills.

**A.1 Task Requirements**:
A.1.1 Work with CDC Brazil office to facilitate the administrative tasks and daily requests. Assist in all administrative work inclusive of but not limited to the following:
A.1.2 Weekly reviews and maintains adequate office supplies for the CDC Brazil office. Prepare purchase requests for needed supplies; places and expedites orders for supplies; verifies receipt of supplies; prepares vouchers for reimbursement and ensuring appropriate approvals are obtained, submitted to US Embassy for reimbursement, and other inventory related activities. Follow up with services providers e.g. Internet Company, Phone Central Company, Office Stationary Suppliers, Printing Companies, etc. may be required.

A.1.3 Weekly performance of accounting tasks such as completing financial documents and coordinate with the Office of Acquisition Services (OAS) to ensure documents are submitted correctly and reimbursement for travelers, local travel reimbursement, etc. and reviewing monthly accounts

**Minimum Qualifications and/or Certifications**: I. - 4 years' prior work experience in Administration position related to public health activities - Prior work experience in public health office - Course work in Public Health or Project Management - Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) - Excellent time management skills and the ability to prioritize work - Excellent written and verbal communication skills - Strong organizational skills with the ability to multi-task II.

Microsoft Office Suite and specific software to perform duties Access to transportation via United States Government (USG) vehicle as a passenger - Other: desk office supplies, telephone and internet/hotspot at duty station (per written requirements)