Executive Assistant To Chief Executive Officer
Há 5 dias
We're seeking a proactive, highly organized Executive Assistant who excels at bringing clarity to chaos, solving problems before they surface, and staying two steps ahead of a fast‐paced CEO. This hybrid role blends executive support, operations coordination, sales/CRM support, and project organization, with long‐term growth potential toward a Chief of Staff / Director of Operations role.
CORE RESPONSIBILITIES
1. Strategic Administrative Support
- Manage CEO's dynamic calendar across multiple time zones.
- Daily early morning EST align priorities and plan the day.
- Inbox management across business + personal activities.
- Prepare agendas, meeting briefs, and follow‐up summaries.
- Track complex travel strategies, Credit Card Perks, Point strategies to maximize business travel.
- Maintain confidentiality and serve as a trusted gatekeeper.
2. Sales & CRM Pipeline Support
- Maintain and update CRM.
- Track follow‐ups and keep opportunities moving.
- Draft SOWs using templates and coordinate with project leads.
- Log and track business development conversations and ensure strong momentum.
3. Project & Operational Organization
- Revive stalled initiatives and create action plans for completion.
- Collaborate with Operation on workflows, tracking and structure.
- Use Harvest, PandaDoc, Asana, Google Workspace, and RoboForm to name a few.
- Manage access lists, tools, subscriptions, and vendor coordination.
4. Special Projects, Research & Visibility Support
- Research people, companies, and platforms for CEO visibility.
- Support light LinkedIn engagement after meetings.
- Conduct targeted research to support strategic decisions.
WHAT SUCCESS LOOKS LIKE
- The CEO moves faster and with more clarity.
- Deadlines are met and no loose ends remain.
- You anticipate needs and take initiative without waiting.
- You manage details with excellence while seeing the big picture.
QUALIFICATIONS
- 3+ years supporting CEOs, Founders, or senior executives.
- Experience in fast‐paced, entrepreneurial environments.
- Strong written and verbal English.
- Comfortable with: Google Workspace, Slack, Zoom, Asana, Pipedrive, Roboform, Harvest, PandaDoc, ChatGPT and AI tools.
- Highly reliable, resourceful, and proactive.
- Able to work 30+ hrs/week with a daily early morning check‐in (7–8am ET).
- Strong judgment, emotional intelligence, and communication skills.
YOU WILL LOVE THIS ROLE IF YOU ARE:
- A chaos‐calmer who brings structure and clarity.
- A self‐starter who thrives with autonomy.
- Someone who finishes what others start.
- A high‐EQ professional who enjoys being the CEO's right hand.
- Someone excited about long‐term growth toward Chief of Staff.
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