Remote Sales Project Coordinator- Full-Time

Location: Remote (Work From Home)

Schedule: Monday–Friday, 8:00 AM – 5:00 PM Eastern Time

Company: UTS Group

*Only Resumes in English will be considered*

About the Role

UTS Group is seeking a highly organised, confident, and proactive Sales Project Coordinator to support our sales department from start to finish. The ideal candidate is not afraid to make decisions, can manage multiple moving parts at once, and thrives in a structured, fast-paced environment.

This role ensures sales opportunities flow smoothly into well-coordinated projects—managing communication, documentation, scheduling, and follow-ups while supporting both our clients and internal teams.

This is a 100% full-remote position, requiring discipline, ownership, and strong communication.

Key Responsibilities

1. Sales Support & Opportunity Management

- Assist sales representatives by coordinating all project details from inquiry to proposal
- Prepare quotes, proposals, supporting documents, and client communications
- Review project scopes to ensure clarity, accuracy, and completeness
- Track sales pipeline activities and follow-ups through CRM

2. Project Coordination & Scheduling

- Develop project timelines, schedules, and task lists
- Coordinate with operations, technicians, vendors, and subcontractors
- Monitor project progress and proactively resolve delays
- Ensure materials, equipment, and resources are prepared on time

3. Communication & Client Coordination

- Provide clear updates to clients regarding project status, schedules, and next steps
- Translate technical details into simple, understandable information
- Maintain positive client relationships and support repeat business
- Act as the communication link between sales, operations, vendors, and clients

4. Documentation & Organisation

- Organise and maintain all project files, documentation, and communication history
- Prepare change orders, reports, close-out packages, and audit-ready records
- Ensure all documents meet the company's quality and compliance standards

5. Financial & Administrative Support

- Assist with budgeting, cost estimates, procurement, and tracking expenses
- Review vendor pricing, purchase orders, and order confirmations
- Support sales in controlling project profitability and margins

6. Risk Management & Problem Solving

- Identify inconsistencies in scopes, drawings, or client requirements
- Flag risks early and recommend solutions before issues impact the project
- Resolve conflicts or misalignment between teams or contractors

7. Leadership & Ownership

- Take initiative and make decisions independently when needed
- Keep team members accountable for deadlines and deliverables
- Maintain a high-standard workflow with strong attention to detail

Must-Have Experience & Qualifications

- 2+ years of experience in project coordination, sales coordination, or operations support
- Experience in security, construction, low-voltage, service, or technical project environments
- Proven ability to read and interpret proposals, schedules, and basic project documentation
- Strong decision-maker who can work independently and confidently
- Excellent verbal and written communication skills
- High-level organisational skills with the ability to manage multiple active tasks
- Strong experience using:
- Office 365 (Excel, Outlook, OneDrive, Word)
- CRM systems (Zoho CRM, Salesforce, HubSpot, etc.)
- Project management tools (Asana, Monday.Com, Smartsheet, etc.)
- Ability to work full-time from home with strong discipline and accountability

Preferred Qualifications

- Experience coordinating low-voltage, security, door hardware, or installation-related projects
- Background in quoting, preparing proposals, or reviewing scopes of work
- Familiarity with procurement, material ordering, and vendor relations
- Understanding of construction workflows, site coordination, and scheduling
- Strong documentation and reporting skills
- Experience handling change orders, budgets, and cost tracking

Who You Are

- Extremely organised, structured, and detail-driven
- Comfortable making decisions without waiting for direction
- Able to communicate clearly with clients, teams, suppliers, and technicians
- Calm, professional, and solution-oriented under pressure
- A strong multitasker who thrives in a remote environment
- Someone who takes ownership and doesn't let things fall through the cracks

Why Join UTS Group

- 100% remote role with stable weekday schedule
- Work with one of the most respected security and automation providers in North America
- Growth-focused environment with opportunity to advance
- Supportive leadership and well-defined workflows
- Competitive compensation and benefits