Executive Assistant To Chief Executive Officer

Executive Assistant to CEO / VP of Ops

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and VP of Operations in managing daily priorities, communications, and coordination across the company. This person will serve as the primary gatekeeper and right hand, managing the executives' time, inboxes, and correspondence to ensure focus on strategic and operational priorities. The ideal candidate has strong construction industry experience, excellent communication and judgment, and thrives in a fast-paced, dynamic environment where no two days are the same.

A little about ICC:

ICC is a dynamic and rapidly growing company that specializes in providing competitive commercial granite and quartz countertop and cabinet solutions, including both supply and installation, for multi-family projects across the United States.

While we currently operate with a lean and highly dedicated team, this is a unique opportunity to join a fast-growing organization poised for exponential expansion over the next few years. We're looking for someone who's excited to grow alongside us.

With over 25 years of global industry experience, ICC has built strong international relationships and successfully completed installations in more than 265,000 units nationwide. Our CEO is a founding member of the Rockhead Group, a national alliance of top fabricators representing approximately $1.4 billion in combined annual sales.

At ICC, our culture is the foundation of everything we do. We're driven by a shared set of core values that shape how we work and who we hire. We believe in authenticity and integrity, always leading with honesty and trust. Innovation and continuous improvement keep us moving forward, while global collaboration allows us to build strong, diverse partnerships. We approach challenges with tenacity and grit, take pride in delivering excellence, and always keep our customers at the center of our decisions. Above all, we value critical thinking and creative problem-solving, empowering our team to ask the right questions and drive meaningful results. These values guide how we build our team, and they're the standard by which we hire, recognize, and grow.

Key Responsibilities

Email and Communication Management

- Manage and prioritize high-volume inboxes, responding or flagging as needed.
- Serve as the main point of contact for incoming communication.
- Draft, proofread, and send professional correspondence on behalf of leadership.
- Maintain confidentiality and handle sensitive information with discretion.

Calendar and Meeting Coordination

- Manage executive calendars and schedule meetings strategically.
- Prepare materials and agendas and track meeting follow-ups.
- Protect leadership time by prioritizing key meetings and commitments.

Operational and Project Support

- Track project updates, deadlines, and deliverables for leadership.
- Assist with reviewing and organizing construction documents such as RFIs, change orders, and submittals.
- Coordinate communication between field and office teams.

Administrative Support

- Organize digital and physical files and manage travel and expenses.
- Identify opportunities to streamline communication and workflow.
- Represent leadership professionally in all interactions.

Qualifications

- Minimum 3–5 years of experience supporting a senior leader, preferably in the construction industry (commercial, residential, or specialty trades).
- Associate or Bachelor's degree in Business Administration, Construction Management, or related field preferred.
- Proficiency with Google Workspace (Sheets, Doc, Gmail, Slides) and familiarity with construction management software (Procore, Buildertrend, etc.).
- Strong attention to detail, proactive problem-solving, excellent communication, and organizational abilities.
- Professional, reliable, adaptable, and capable of maintaining confidentiality and composure under pressure.

Compensation & Benefits

This position pays $7–$15 per hour, depending on experience. We also offer paid time off and paid holidays as part of our benefits package.