Podcast Producer

Podcast Producer (Full-Service Management) – Sofia Health

Full-Time | Remote | Long-Term Role

Sofia Health is looking for a highly organized, detail-oriented Podcast Producer to manage the full production workflow of our weekly interview podcast, Sofia Unfiltered. This role handles guest communication, scheduling, episode preparation, editorial coordination, and project management from pre-production through publishing.

We interview physicians, psychologists, authors, wellness experts, and thought leaders. You must be able to communicate professionally, manage multiple moving pieces, and maintain a calm, supportive tone consistent with our brand.

What You'll Do (Responsibilities)Guest Communication & Outreach

- Manage all communication with guests from initial outreach to post-episode follow-up
- Schedule interviews, send confirmations/reminders, and provide prep materials
- Collect bios, headshots, books, links, and required release forms
- Draft guest outreach emails and pitch new guests aligned with upcoming content themes
- Maintain guest pipeline, schedules, and assets in Notion/Google Drive

Episode Planning & Production

- Prepare episode briefs and host prep sheets
- Attend live recordings (optional but preferred) to track timestamps and notes
- Review raw audio/video and provide clear, detailed edit notes to the editor
- Restructure episodes when needed for clarity, flow, and narrative arc
- Collaborate on episode titles, angles, hooks, and story direction
- Choose main promotional clips and quotes for social content

Editing Coordination

- Send the editor cut notes that are clear, accurate, and time-stamped
- Review first edit, request revisions, and ensure quality before publishing
- Ensure the final episode reflects brand voice, pacing, clarity, and guest experience

Publishing & Show Management

- Write compelling show notes, descriptions, summaries, and timestamps
- Prepare publishing assets (titles, tags, categories, episode artwork if needed)
- Upload weekly episodes to our hosting platform (Spotify for Podcasters or similar)
- Track episode performance metrics and maintain publishing calendar

Marketing & Promotion Support

- Coordinate with the social media team to deliver clips, quotes, and captions
- Identify promotional opportunities through guests' audiences
- Support the creation of audiograms, reels, and short-form content briefs

Monetization & Growth

- Assist in creating sponsorship decks and packages
- Research relevant brand partners to pitch
- Coordinate guest cross-promotion to increase downloads
- Identify podcast swaps and collaboration opportunities
- Track growth trends and propose strategies to expand reach

Host & Media Outreach (Podcast Guest Booking)

- Research aligned podcasts across wellness, entrepreneurship, marketing, leadership, mental health, women's health, lifestyle medicine, and business growth
- Create a list of high-quality podcasts suitable for Riley as a guest
- Draft personalized podcast pitches in Riley's voice
- Send and manage outreach emails to podcast hosts and producers
- Track outreach, follow-ups, and confirmed appearances in Notion or a CRM
- Coordinate scheduling, prep materials, and talking points
- Prepare Riley with a one-sheet, interview brief, and relevant episodes of the host
- Identify opportunities for backlinks, newsletter swaps, and co-marketing
- Track results and optimize pitches based on acceptance rates

You're a Great Fit If You...

- Have real podcast producing experience (required—not entry-level)
- Have excellent written English and can write in a warm, professional tone
- Are organized and reliable with strong project management skills
- Love structure, systems, checklists, and keeping details tight
- Can communicate confidently with high-profile guests
- Can listen to an episode and identify what needs to be cut for clarity and flow
- Are comfortable giving editors detailed, accurate instructions
- Enjoy managing timelines, assets, and follow-ups
- Can work independently and solve problems proactively
- Are calm under pressure and able to meet weekly deadlines

Required Skills & Experience

- 2+ years experience as a Podcast Producer, Podcast Manager, or similar
- Experience working with audio/video editors
- Strong writing and communication skills
- Ability to review episodes and give editorial direction
- Experience managing guests and scheduling interviews
- Familiarity with publishing platforms (Spotify for Podcasters, Buzzsprout, etc.)
- Strong organizational skills with tools like Notion, Trello, Asana, or Airtable
- Comfortable coordinating social media assets
- Ability to work in US time zones when needed

Bonus:

- Experience with sponsorship outreach or monetization
- Background in wellness, psychology, health, or coaching content
- Experience producing long-form interview-style shows
- Ability to identify clips for short-form video