Executive Assistant
Há 5 horas
Executive Assistant, Business Operations Location: Remote (Must overlap with PST hours) Reports to: Chief Operating Officer (COO) / Head of Operations About the Company We’re a mission-driven lifestyle and fashion brand dedicated to building community and advancing mental health awareness. Through apparel, content, events, and philanthropy, we aim to inspire optimism and create meaningful impact. Our brand has been featured in collaborations, experiential retail activations, and mental health initiatives that resonate globally. Role Overview We’re looking for a highly organized, operations-minded Executive Assistant to support our leadership team. This is not your traditional EA role—it blends high-level administrative support with hands-on involvement in business operations, retail activations, and special projects. If you thrive in a fast-paced, creative environment and have a passion for mission-driven brands, we’d love to hear from you. Key Responsibilities 1. Calendar & Workflow Management Own and optimize the executive calendar, coordinating across multiple time zones and stakeholders. Schedule and prep for meetings with internal teams, external partners, and vendors. Anticipate scheduling conflicts and proactively resolve issues before they arise. 2. Operational Project Coordination Support operational initiatives including product rollouts, event logistics, and cross-functional workflows. Track deliverables, update project timelines, and ensure deadlines are met. Collaborate across departments to align resources and unblock tasks. 3. Travel & Event Logistics Coordinate all aspects of executive travel (booking, budgeting, itineraries). Assist with logistics for brand events, pop-ups, and physical activations—remotely managing vendors, venues, and timelines. 4. Communication & Correspondence Serve as the gatekeeper and liaison for executive communication. Draft professional emails, memos, meeting notes, and internal updates. Maintain confidentiality and clear, responsive follow-through. 5. Reporting & Admin Help create and maintain dashboards, reporting on KPIs, budgets, and project performance. Handle expense reports, vendor coordination, and light bookkeeping tasks. Assist with operational documentation, SOPs, and internal process updates. Qualifications Required 4+ years experience supporting executive leadership in a high-growth environment (fashion, retail, CPG, or startup experience ideal). Excellent organizational, communication, and multitasking skills. Comfortable working independently and cross-functionally in a remote environment. Proven ability to manage high-volume scheduling, shifting priorities, and sensitive communications. Must be available to work during core PST hours. Preferred Experience in event planning, retail operations, or brand activations. Familiarity with tools like G-Suite, Slack, Notion, Asana, and expense management platforms. Passion for mental health, mission-driven work, or creative industries. What You'll Gain A key seat at the table of a mission-led, fast-growing brand. Direct exposure to business operations, brand strategy, and cross-functional leadership. Opportunity to contribute to high-impact projects that combine commerce and cause. A dynamic, remote-first culture rooted in purpose, creativity, and community.
-
Executive Assistant
2 semanas atrás
São Paulo, Brasil RocketLevel Tempo inteiro_**About the Role**_ We’re looking for a **proactive, highly organized, and detail-oriented Executive Assistant** to support our leadership team. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and takes ownership of tasks with a problem-solving mindset. - **Key Responsibilities**_ - Manage executive calendars...
-
Executive Assistant
Há 6 dias
São Paulo, São Paulo, Brasil Sur Tempo inteiro R$40.000 - R$60.000 por anoWe are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and...
-
Executive Assistant
Há 3 dias
São Paulo, Brasil C17 Lab Tempo inteiroCompany Description C17 Lab is a revenue engineering firm dedicated to helping B2B organizations address capability and capacity challenges across go-to-market and revenue operations. We specialize in building outbound-led growth systems that turn buying intent into scalable revenue through data-driven processes and accountability. Collaborating with...
-
Executive Assistant
Há 12 horas
São Paulo, Brasil findojobs Tempo inteiroA leading multinational corporation is seeking a highly skilled Executive Assistant to provide strategic support to the C-Level leadership team in São Paulo. This is a unique opportunity to work at the heart of decision-making, ensuring seamless operations and contributing to the success of global initiatives. Key Responsibilities Actively participate in...
-
Executive Assistant
2 semanas atrás
Sao Paulo, Brasil Stealth Mode Startup Tempo inteiro**Executive Assistant** Want to be part of an exciting, high-growth, stealth startup? We are looking for an organized detail oriented Senior Executive Assistant to Manage the schedules and communications for 2+ executive team members. Job Responsibilities: - Arranging meetings and scheduling appointments as well as organizing travel arrangements -...
-
Executive Assistant
4 semanas atrás
São Paulo, Brasil Acquisition Group Tempo inteiroJob description Must provide multi-faceted administrative support and assistance to ensure the executive’s effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant’s duties and responsibilities include:managing the executive’s schedule, meeting preparation and coordination, complex...
-
Executive Assistant
Há 2 dias
São Paulo, Brasil Acquisition Group Tempo inteiroJob descriptionMust provide multi-faceted administrative support and assistance to ensure the executive's effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant's duties and responsibilities include: managing the executive's schedule, meeting preparation and coordination, complex travel...
-
Executive Assistant
2 semanas atrás
São Paulo, Brasil Acquisition Group Tempo inteiroJob descriptionMust provide multi-faceted administrative support and assistance to ensure the executive’s effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant’s duties and responsibilities include:managing the executive’s schedule, meeting preparation and coordination, complex travel...
-
Executive assistant
1 semana atrás
São Paulo, Brasil Acquisition Group Tempo inteiroJob descriptionMust provide multi-faceted administrative support and assistance to ensure the executive’s effective use of his time and seamless and productive interaction with staff and business partners.The executive assistant’s duties and responsibilities include:managing the executive’s schedule, meeting preparation and coordination, complex travel...
-
Executive Assistant
4 semanas atrás
São Paulo, Brasil Acquisition Group Tempo inteiroJob description Must provide multi-faceted administrative support and assistance to ensure the executive's effective use of his time and seamless and productive interaction with staff and business partners. The executive assistant's duties and responsibilities include: managing the executive's schedule, meeting preparation and coordination, complex travel...
