Administrative Assistant

1 semana atrás

Brasília, Distrito Federal, Brasil FAO Tempo inteiro
Job Title: Administrative Assistant

FAO is seeking a highly skilled and experienced Administrative Assistant to join its team in Brazil. The successful candidate will be responsible for providing administrative support to the FAO team, with a focus on human resources and procurement processes.

Key Responsibilities:
  • Support the overall hiring plan for hiring of national and international affiliate workforce.
  • Develop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
  • Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce.
  • Organize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
  • Manage the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation.
  • Supervise the validity of contracts for national and international affiliate workforce and take appropriate measures in coordination with supervisors for renewal or termination as necessary.
  • Provide administrative support, including recording worked hours for the payment of fees to national and international consultants and other related tasks.
  • Collaborate in implementing actions to promote a respectful and harmonious work environment, aligned with the organization's values and commitments.
  • Facilitate knowledge exchange and best practices within the office, promoting collaboration, continuous learning, and innovation.
  • Assist in the performance evaluation process of national and international consultants, providing logistical and administrative support for the preparation and recording of their performance evaluation reports (QAR).
  • Maintain confidentiality and handle sensitive information with discretion.
Requirements:
  • University Degree in Business, Administration, Law, International Relations and related areas.
  • Five years of experience in administration area out of which 3 years of experience in conducting procurement processes and 2 years of experience in conducting recruitment processes and/or human resources area experience.
  • Working knowledge (level C, writing and oral) of English and in Portuguese.
  • National of Brazil or resident of the country with valid work permit.
FAO Core Competencies:
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
Technical/Functional Skills:
  • Certification on procurement delivered from an internationally recognized institution or Brazilian law is an asset.
  • Thorough knowledge of the ERP applicable modules and ability to guide, direct and advise colleagues on its use and applications.
  • Thorough knowledge of UN system regulations, policies and procedures would be an asset.
  • Specialization in Business, Administration, Law and related areas will be considered an asset.
  • Knowledge in Spanish would be considered an asset.
  • Working knowledge of the official language of the country (if considered necessary).

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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