Executive Assistant to CEO

Há 4 dias


São Paulo, São Paulo, Brasil Zippia Tempo inteiro
Job Title: Executive Assistant to CEO

Zippia, Inc. is a consumer internet start-up based in Silicon Valley, California. Our mission is to organize the world's career information and enable people to make informed career and job decisions. We currently have about 7M monthly unique visitors across our career content and job listings, and we're on a mission to increase our user and customer base. Our founding team members have previously built successful consumer internet businesses and have individually started multiple technology companies.

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to support our CEO in both personal and business responsibilities. The ideal candidate will have prior administrative experience in a personal and business environment, particularly with an English-speaking executive in an American or European company.

Responsibilities
  • Administrative Support: Manage calendar and event coordination responsibilities, maintain executive's calendar(s), arrange professional appointments, attend meetings as requested, transcribe and distribute meeting minutes, and proactively monitor and prioritize executive's calendar to anticipate and resolve conflicts.
  • Communication: Compose effective and concise correspondence, announcements, training materials, and other documents, compile data to prepare operational reports, and assist with preparation of material for onboarding new staff, promotions, reappointments, and expense reports.
  • Ad Hoc Research, Projects & Event Planning: Work independently and complete various projects as needed or directed by the administrator, proficiently researching and gathering information from internal, external, and internet sources, summarize and compile findings in written reports, spreadsheets, graphs, or other appropriate formats, and effectively utilize a variety of resources to plan and execute both on-site and off-site event planning.
Requirements
  • Must speak and write English and Portuguese fluently.
  • Tech-savvy with experience in online research tools and online project management tools.
  • Smart, logical, and analytical.
  • Gay or gay-friendly; must be knowledgeable about gay events and culture.
  • Ability to work in-person conveniently in Sao Paulo, near Itaim Bibi/Vila Olimpia/Jardins areas.
  • Quick learner.
  • Able to multi-task and handle stressful situations with constant communication.
  • Able to work flexible hours at different times of the day and week.
  • Strong time management and organization skills.
  • Preferred: Graduate of a reputable university.
  • Preferred: Prior experience working with a senior executive as an assistant.
Compensation
  • R$3,000 to R$15,000 per month, depending on background, experience, and current compensation.
  • This is a long-term full-time permanent job (1+ year) and not a short-term project. Work hour expectation: 40-50 hours a week, sometimes more and sometimes less, but hours are not fixed each day.


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