Administrative Event Manager

Há 7 dias

Rio de Janeiro, Rio de Janeiro, Brasil beBeeEvent Tempo inteiro US$2.000

Administrative Coordinator

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As an Administrative Coordinator, you will play a key role in managing production schedules, coordinating logistics, and supporting various teams to deliver exceptional events.

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Key Responsibilities & Success Metrics:

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  • Project and Process Management:\
  • Be the organizational backbone of our Events Team, ensuring production schedules are on track and SOPs are up to date.\
  • Maintain clear and efficient project tracking to ensure readiness for meetings and presentations. Auditing SOPs quarterly is key to keeping everything in order.\
  • Communication and Coordination:\
  • Act as the main point of contact between internal teams, external partners, and vendors.\
  • Ensure timely follow-ups within 24 hours, clear communication, and a response rate to post-event feedback forms. Coordinate seamlessly across time zones, balancing work flexibility with event deadlines.\
  • Event Logistics Management:\
  • Manage key event logistics such as vendor coordination, rooming lists, and swag management.\
  • Ensure rooming errors, on-time print deadlines, and weekly budget tracker reviews to keep everything running smoothly.\
  • Swag and Inventory Oversight:\
  • Oversee the swag process from start to finish, ensuring accuracy in kit deliveries and meeting deadlines for shipping.\
  • Design Support:\
  • Support the Events Team by completing basic design tasks using Canva, aligning with brand standards, and delivering materials on time with minimal revisions.\
  • Experience and Qualifications:\
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    • Required:\
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      • At least years of experience in an administrative role, ideally within a fast-paced environment.\
      • Strong proficiency in Google Suite, especially spreadsheets for tracking events and budgets.\
      • Excellent written communication skills in English, with the ability to collaborate across global teams.\
      • Quick to learn new tools, systems, and workflows.\
      • Demonstrated experience in customer-facing roles, with a high degree of independence.\
      • Ability to prioritize tasks, multitask effectively, and work under pressure.\
      • C1 or C2 proficiency in English, allowing for effective communication in a global work environment. Comfortable working from home with your own equipment and a reliable internet connection.\
      • Preferred:\
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        • Familiarity with virtual event platforms and experience managing events remotely.\
        • Event planning or coordination experience is a plus.\
        • Knowledge of budget tracking for event logistics and financial oversight.\
        • Experience within the hospitality industry.\
        • Why Join Us?\
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          • Work remotely from home.\
          • Collaborate with a global team of professionals.\
          • Work USA coast-to-coast hours: PST-EST (40 hours per week).\
          • Opportunity to gain valuable experience in event management in the fast-growing SaaS space.\
          • Join a dynamic, remote-first culture that values your contributions and supports your growth.\
          • Time Zone & Location:\
          • Compensation:\
          • $2000 USD, Fully remote Independent Contractor with flexible hours PST-EST (40 hours per week).\

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