Administrative Professional

Há 6 dias

Brasil beBeeAdministration Tempo inteiro US$57.000 - US$85.500

About This Job

The role of an Administrative Officer is to provide essential support to the staff in the office, ensuring a smooth day-to-day operation. As a key member of the team, you will be responsible for monitoring and coordinating various administrative tasks, providing expert advice on policies and procedures, and maintaining effective relationships with external stakeholders.

  • Main Responsibilities:
  • Assist in the provision of resources necessary to support the staff in the office.
  • Monitor and coordinate the day-to-day personnel and administrative operations of the office.
  • Provide expert guidance on personnel and administrative policies and procedures.
  • Liaise with government agencies and other external actors to provide vital supportive services.
  • Attend meetings, focusing on general administration, staff safety, and human resources issues.
  • Implement processes to improve internal controls and ensure compliance with UNHCR rules and regulations.
  • Coordinate staffing and administrative budget requirements for the office.
  • Participate in procurement processes to select, award, and issue local contracts.
  • Manage contracts for premises, cleaning, security services, and other services as needed.
  • Serve as a member of the Local Contracts Committee (LCC).
  • Undertake missions to field locations to review administrative arrangements and make recommendations.
  • Provide guidance and oversight on mission travel processes for staff.
  • In the absence of an HR Officer, prepare recruitment, appointments, and administrative formalities for local staff.
  • Review and approve employee entitlements, including DSA, local salaries, and medical insurance.
  • Coordinate training and capacity-building activities for staff in administrative areas.

About You

  • Years of Experience / Degree Level: For P3/NOC - 6 years relevant experience with an undergraduate degree; or 5 years relevant experience with a graduate degree; or 4 years relevant experience with a doctorate degree.
  • Field(s) of Education: Accounting, Public or Business Administration, Economics, or other relevant fields.

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