Team Assistant

4 semanas atrás

São Paulo, São Paulo, Brasil Ifc Systems Corporation Tempo inteiro

**Job Summary**

We are seeking an experienced Team Assistant to join our IFC Brazil team in Sao Paulo. The successful candidate will provide administrative support to the team and management, ensuring seamless logistical and secretarial services for business-related activities.

**Key Responsibilities**

  • Provide full logistical and secretarial support to business-related activities, including organizing meetings, events, and workshops.
  • Coordinate schedules, prioritize tasks, and communicate updates and relevant information to internal and external stakeholders.
  • Maintain up-to-date project files (both physical and electronic) and translate and draft routine documents with accuracy in both English and the local language.
  • Assist in the preparation of presentation material using PowerPoint.
  • Act as the primary point of contact for a broad network of internal and external contacts, exercising judgment, tact, and discretion in managing inquiries and redirecting them appropriately.
  • Attend meetings, drafting minutes and ensuring timely clearance and distribution.
  • Coordinate administrative and logistical arrangements for various events, such as senior official visits, missions, conferences, workshops, and retreats.
  • Identify and resolve diverse issues and problems as they arise, often interpreting existing procedures and processes and independently determining the most appropriate solutions.
  • Serve as an information resource on project/product status (e.g., procurement, contract management, portfolio monitoring, and reporting) and draft a variety of correspondence.
  • Attend meetings, participate in fieldwork, and program activities as needed.
  • Initiate and coordinate all aspects of the travel schedule for the team, including tickets and hotel reservations, visa requests, and handling travel and protocol requirements.
  • Coordinate procurement and purchasing of office supplies, goods, and services.
  • Maintain accurate and efficient filing (paper and electronic).
  • Back-up of administrative team colleagues when necessary.

**Requirements**

  • Bachelor's degree with at least 4 years of relevant experience in the field.
  • Excellent interpersonal and communication skills, with the ability to diplomatically engage with clients and staff at all levels.
  • Demonstrated capacity to exercise good judgment in interpersonal interactions and handling confidential information.
  • Committed team player with demonstrated inter-personal skills and ability to work effectively in a multicultural environment.
  • Strong organizational, administrative, and time management skills. Proven ability to work within tight deadlines, under pressure, and the flexibility to work overtime during peak periods with short notice.
  • Ability to multitask and prioritize workload effectively, working with minimal supervision, demonstrating initiative and resourcefulness. Respond promptly to information requests and follow the team's priorities.
  • Experience in an international organization, private sector, and/or knowledge of the World Bank Group procedures and tools would be a plus.
  • Effective analytical, research, and problem-solving skills.

**About IFC Systems Corporation**

IFC Systems Corporation is a leading global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.

**Why Join Us**

At IFC Systems Corporation, we offer a comprehensive benefits package, a dynamic and inclusive work environment, and opportunities for professional growth and development. If you are a motivated and experienced professional looking for a challenging and rewarding role, we encourage you to apply for this exciting opportunity.

  • Data Analyst Assistant for CRM Team

    3 semanas atrás

    São Paulo, São Paulo, Brasil Didi Global Tempo inteiro

    Job Title: Data Analyst Assistant for CRM TeamWe are seeking a detail-oriented and analytical individual to join our CRM team as a Data Analyst Assistant. In this role, you will be responsible for collecting, organizing, and analyzing data to gain insights into user behavior on our application.You will support the creation of reports and dashboards that...

  • Accountant Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Instituto Sírio-Libanês Tempo inteiro

    Job Summary: We are seeking a highly motivated and detail-oriented Accountant Assistant to join our team. As an Accountant Assistant, you will be responsible for providing support to the accounting department by performing various tasks such as data entry, reconciliations, and financial reporting.

  • Merchandising Team Lead

    Há 1 mês

    São Paulo, São Paulo, Brasil Colgate-Palmolive Tempo inteiro

    **Job Summary**The Merchandising Supervisor is responsible for overseeing the activities of Merchandising Assistants, ensuring effective team management, constant monitoring, and training. This role requires strong communication skills to facilitate collaboration between the sales team and merchandising assistants.**Key Responsibilities**Act as a liaison...

  • Administrative Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Ciandt Tempo inteiro

    We are seeking an administrative assistant to join our dynamic team. As an administrative assistant, you will be responsible for providing administrative support to our staff, including tasks such as answering phones, responding to emails, and maintaining accurate records.Main Responsibilities:Provide administrative support to our staffAnswer phones and...

  • Business Development Assistant

    4 semanas atrás

    São Paulo, São Paulo, Brasil Bsi Tempo inteiro

    At BSI, we're looking for a skilled Business Development Assistant to join our team.**Key Responsibilities:**- Identify and pursue new business opportunities;- Establish and maintain relationships with existing and potential clients;- Support marketing initiatives and events;- Collaborate with the team to achieve sales goals.**Our Excellence...

  • Administrative Assistant

    2 semanas atrás

    São Paulo, São Paulo, Brasil Sodexo Tempo inteiro

    We are seeking an Administrative Assistant to provide office support to our team.Responsibilities include:Providing administrative assistance to the teamManaging office operationsCoordinating with colleagues to achieve team goalsRequirements:Excellent communication and organizational skillsAbility to work independently and as part of a teamProficiency in...

  • Team Assistant

    4 semanas atrás

    São Paulo, São Paulo, Brasil World Bank Group Tempo inteiro

    Job SummaryWe are seeking an experienced Team Assistant to provide administrative support to the IFC Brazil team and management. The successful candidate will be responsible for providing a wide range of office support, including logistical and secretarial tasks, coordination with external stakeholders, and conducting general research and reference work.Key...

  • Executive Assistant

    Há 1 mês

    São Paulo, São Paulo, Brasil Johnson & Johnson Tempo inteiro

    At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. Our commitment to improving access and affordability, creating healthier communities, and putting a healthy mind, body, and environment within reach of everyone, everywhere, is at the heart of everything we do.We are seeking a highly...

  • Administrative Assistant

    4 semanas atrás

    São Paulo, São Paulo, Brasil Alight Solutions Tempo inteiro

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at Alight Solutions. As an Administrative Assistant, you will be responsible for providing administrative support to our payroll and human capital management teams.Key ResponsibilitiesEmit reports and documents related to FGTS and rescission processesGenerate documents for...

  • GTM Country Manager: Brazil Expansion Leader

    4 semanas atrás

    São Paulo, São Paulo, Brasil tl;dv - AI Meeting Assistant Tempo inteiro

    About tl;dv - AI Meeting Assistanttl;dv - AI Meeting Assistant is a fast-growing remote B2B SaaS company revolutionizing the way businesses manage and leverage meeting recordings. We are now expanding into Brazil and looking for a highly motivated, entrepreneurial Country Manager to lead and execute our market entry and growth strategy.Position OverviewAs...

  • System Analyst Assistant

    4 semanas atrás

    São Paulo, São Paulo, Brasil Tata Consultancy Services Tempo inteiro

    At Tata Consultancy Services, we believe that people make the difference. That's why we live a culture of unlimited learning, full of opportunities for improvement and mutual development. Our ideal scenario is to expand ideas through the right tools, contributing to our success in a collaborative environment.We are looking for a talented individual to join...

  • Financial Analyst Assistant

    4 semanas atrás

    São Paulo, São Paulo, Brasil Dnv Germany Holding Gmbh Tempo inteiro

    At DNV, we are seeking a highly motivated and detail-oriented Financial Analyst Assistant to join our team in São Paulo. This role will provide administrative support to our finance team, ensuring the smooth operation of our financial processes.Key Responsibilities:Administrative tasks, including data entry and record-keepingPost-billing contact with...

  • Production Assistant

    4 semanas atrás

    São Paulo, São Paulo, Brasil Refal Industria E Comercio De Rebites E Rebitadeiras Ltda. Tempo inteiro

    **Job Summary**:We are seeking a highly motivated and detail-oriented Production Assistant to join our team at Refal Industria E Comercio De Rebites E Rebitadeiras Ltda. As a Production Assistant, you will be responsible for ensuring the smooth operation of our production line by performing tasks such as machine feeding, product inspection, and quality...

  • Administrative Assistant

    Há 1 mês

    São Paulo, São Paulo, Brasil Bristol-Myers Squibb Tempo inteiro

    **Transformative Work at Bristol Myers Squibb**Bristol Myers Squibb is a company that pushes the boundaries of what's possible in the pharmaceutical industry. As an Administrative Assistant, you'll play a crucial role in supporting the Business Unit governance, enhancing internal collaboration, and driving business success.**Key Responsibilities**- Support...

  • Pricing Assistant

    4 semanas atrás

    São Paulo, São Paulo, Brasil Fedex Logistics Lac Tempo inteiro

    Job SummaryWe are seeking a skilled Pricing Assistant to join our team at FedEx Logistics Lac. As a Pricing Assistant, you will be responsible for maintaining and updating pricing table rates for various modalities, including O&D, surface, air, and ocean freight.Key ResponsibilitiesMaintain and update pricing table rates for O&D, surface, air, and ocean...

  • Marketing Assistant

    4 semanas atrás

    São Paulo, São Paulo, Brasil Thermo Fisher Scientific Tempo inteiro

    **Key Responsibilities**We are seeking a highly motivated Marketing Assistant to join our team at Thermo Fisher Scientific. The ideal candidate will have a strong desire to learn and a professional drive, with a solid understanding of different marketing techniques and excellent verbal and written communication skills.**Key Responsibilities...

  • Financial Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Hogarth Worldwide Tempo inteiro

    The role of the Financial Assistant at Hogarth Worldwide involves supporting the Finance Team in various activities. Key responsibilities include:Supporting financial processes (e.g., preparing SPs, registering clients and suppliers);Supporting audits (e.g., monitoring established processes);Assisting in preparing models and analyses (forecasting and...

  • Senior Business Development Manager for Brazil

    Há 1 mês

    São Paulo, São Paulo, Brasil tl;dv - AI Meeting Assistant Tempo inteiro

    About tl;dv - AI Meeting AssistantWe are expanding into Brazil and seeking a highly motivated Country Manager to lead and execute our market entry and growth strategy for our meeting recording solutions.The ideal candidate will have a strong background in sales, business development, and entrepreneurship, with a passion for the Brazilian market.As Country...

  • Store Sales Assistant

    3 semanas atrás

    São Paulo, São Paulo, Brasil Graded School Tempo inteiro

    Job Title: Store Sales AssistantJob Summary:We are seeking a highly skilled and motivated Store Sales Assistant to join our team at Graded School.Key Responsibilities:* Assist in opening and closing the store, maintaining a clean and organized environment, and ensuring accurate cash handling.* Help maintain physical and digital inventory, including...

  • Business Development Assistant

    4 semanas atrás

    São Paulo, São Paulo, Brasil BSI Tempo inteiro

    Great that you're thinking about a career with BSIAbout the RoleWe're looking for a talented individual to join our team as a Business Development Assistant. As a key member of our sales team, you will be responsible for identifying and acquiring new clients, as well as building relationships with existing ones.Key ResponsibilitiesExecute processes for...