Executive Assistant

1 semana atrás

Rio de Janeiro, Rio de Janeiro, Brasil BRASIL E XAVIER ATIVIDADES DE PSICOLOGIA LTDA Tempo inteiro
Job Title: Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support a French business owner across multiple businesses. The ideal candidate will be responsible for managing both personal and professional communications, ensuring the owner can focus on high-priority tasks without distractions.

Key Responsibilities:
  • Manage and prioritize email correspondence, flagging urgent matters, and drafting responses as needed.
  • Coordinate and maintain a calendar of appointments, meetings, and events, ensuring the owner is well-prepared for all engagements.
  • Handle personal and business-related communications, including phone calls, ensuring confidentiality and discretion.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Manage projects and oversee team members, and contractors, ensuring deadlines are met and quality standards are maintained.
  • Create and maintain comprehensive reports and documentation to support decision-making and track progress.
  • Monitor and manage budgets, invoices, and expenses for various businesses and personal matters.
  • Anticipate the owner's needs, proactively addressing potential issues and finding solutions.
  • Collaborate with team members, building strong relationships and ensuring effective communication across all levels.
  • Conduct research and provide insights on industry trends, potential business opportunities, and other relevant topics as needed.
Requirements:
  • Fluent in written and spoken English is ESSENTIAL and will be evaluated.
  • Additional languages such as French or Spanish would be an advantage.
  • International work experience (abroad or within an international company) is also required.
  • Large experience as an Executive Personal Assistant, Administrative Assistant, or similar role, preferably in a role managing both personal and business matters.
  • References will be required.
  • Proficient in Microsoft Office Suite, as well as familiar with various productivity tools such as email clients and project management software.
  • Strong organizational and time management skills, with the ability to manage multiple tasks and priorities effectively.
  • Excellent written and verbal communication skills, with keen attention to detail.
  • Demonstrated problem-solving abilities and the capacity to make informed decisions quickly and under pressure.
  • Highly adaptable and flexible, able to handle changing priorities and new challenges with ease.
  • Proven interpersonal skills and the ability to build and maintain strong working relationships.
  • Basic financial knowledge, including budgeting, invoicing, and expense management.
  • A high degree of professionalism, discretion, and integrity.
About the Company:

BRASIL E XAVIER ATIVIDADES DE PSICOLOGIA LTDA is a company that values professionalism, discretion, and integrity. We are looking for a highly organized and proactive Executive Assistant to support our business owner across multiple businesses.

We offer a dynamic and challenging work environment, with opportunities for growth and development. If you are a highly motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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