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Executive Assistant
2 meses atrás
We are seeking a highly skilled and experienced Executive Assistant to support a French business owner across multiple businesses. The ideal candidate will be responsible for managing both personal and professional communications, ensuring the owner can focus on high-priority tasks without distractions.
Key Responsibilities:
- Manage and prioritize email correspondence, flagging urgent matters, and drafting responses as needed.
- Coordinate and maintain a calendar of appointments, meetings, and events, ensuring the owner is well-prepared for all engagements.
- Handle personal and business-related communications, including phone calls, ensuring confidentiality and discretion.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Manage projects and oversee team members, and contractors, ensuring deadlines are met and quality standards are maintained.
- Create and maintain comprehensive reports and documentation to support decision-making and track progress.
- Monitor and manage budgets, invoices, and expenses for various businesses and personal matters.
- Anticipate the owner's needs, proactively addressing potential issues and finding solutions.
- Collaborate with team members, building strong relationships and ensuring effective communication across all levels.
- Perform various personal assistance tasks as per owner's needs.
Requirements:
- Fluent in written and spoken English is essential.
- International work experience (abroad or within an international company) is required.
- Large experience as an Executive Personal Assistant, Administrative Assistant, or similar role, preferably in a role managing both personal and business matters.
- Proficient in Microsoft Office Suite, as well as familiar with various productivity tools.
- Strong organizational and time management skills, with the ability to manage multiple tasks and priorities effectively.
- Excellent written and verbal communication skills, with keen attention to detail.
- Demonstrated problem-solving abilities and the capacity to make informed decisions quickly and under pressure.
- Highly adaptable and flexible, able to handle changing priorities and new challenges with ease.
- Proven interpersonal skills and the ability to build and maintain strong working relationships.
- Basic financial knowledge, including budgeting, invoicing, and expense management.
About the Company:
BRASIL E XAVIER ATIVIDADES DE PSICOLOGIA LTDA is a company that values professionalism, discretion, and integrity. We are looking for a highly skilled Executive Assistant to join our team and support our business owner in achieving their goals.
