Executive Assistant
4 semanas atrás
We are seeking a highly organized and proactive Executive Assistant to support a French business owner across multiple businesses. The ideal candidate will be responsible for managing both personal and professional communications, ensuring the owner can focus on high-priority tasks without distractions. The successful candidate will have excellent multitasking abilities, strong decision-making skills, and the ability to anticipate the owner's needs and resolve issues efficiently.
Key Responsibilities:
- Manage and prioritize email correspondence, flagging urgent matters, and drafting responses as needed.
- Coordinate and maintain a calendar of appointments, meetings, and events, ensuring the owner is well-prepared for all engagements.
- Handle personal and business-related communications, including phone calls, ensuring confidentiality and discretion.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Manage projects and oversee team members, and contractors, ensuring deadlines are met and quality standards are maintained.
- Create and maintain comprehensive reports and documentation to support decision-making and track progress.
- Monitor and manage budgets, invoices, and expenses for various businesses and personal matters.
- Anticipate the owner's needs, proactively addressing potential issues and finding solutions.
- Collaborate with team members, building strong relationships and ensuring effective communication across all levels.
- Conduct research and provide insights on industry trends, potential business opportunities, and other relevant topics as needed.
Requirements:
- Fluent in written and spoken English is ESSENTIAL and will be evaluated.
- Additional languages such as French or Spanish would be an advantage.
- International work experience (abroad or within an international company) is also required.
- Large experience as an Executive Personal Assistant, Administrative Assistant, or similar role, preferably in a role managing both personal and business matters.
- Proficient in Microsoft Office Suite, as well as familiar with various productivity tools such as email clients and project management software.
- Strong organizational and time management skills, with the ability to manage multiple tasks and priorities effectively.
- Excellent written and verbal communication skills, with keen attention to detail.
- Demonstrated problem-solving abilities and the capacity to make informed decisions quickly and under pressure.
- Highly adaptable and flexible, able to handle changing priorities and new challenges with ease.
- Proven interpersonal skills and the ability to build and maintain strong working relationships.
- Basic financial knowledge, including budgeting, invoicing, and expense management.
- A high degree of professionalism, discretion, and integrity.
About the Company:
BRASIL E XAVIER ATIVIDADES DE PSICOLOGIA LTDA is a dynamic and growing company seeking a highly skilled Executive Assistant to support our business owner. The ideal candidate will be responsible for managing both personal and professional communications, ensuring the owner can focus on high-priority tasks without distractions.
What We Offer:
- A competitive salary and benefits package.
- Opportunities for professional growth and development.
- A dynamic and supportive work environment.
How to Apply:
Interested candidates should submit their resume and a cover letter outlining their qualifications and experience. We look forward to hearing from you
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