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Executive Support Specialist
2 meses atrás
We are seeking an exceptional Executive Support Specialist to join our team at Self Carreiras. This is a unique opportunity to work with a French business owner across multiple businesses, providing high-level support and ensuring seamless operations.
About the RoleThis is a senior-level position requiring a highly organized, proactive, and experienced professional to manage both personal and professional communications. The ideal candidate will be responsible for coordinating travel arrangements, managing projects, and overseeing team members to ensure deadlines are met and quality standards are maintained.
Responsibilities- Manage and prioritize email correspondence, flagging urgent matters and drafting responses as needed.
- Coordinate and maintain a calendar of appointments, meetings, and events, ensuring the owner is well-prepared for all engagements.
- Handle personal and business-related communications, including phone calls and messages, ensuring confidentiality and discretion.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Manage projects and oversee team members and contractors, ensuring deadlines are met and quality standards are maintained.
- Create and maintain comprehensive reports and documentation to support decision-making and track progress.
- Monitor and manage budgets, invoices, and expenses for various businesses and personal matters.
- Anticipate the owner's needs, proactively addressing potential issues and finding solutions.
- Collaborate with team members, building strong relationships and ensuring effective communication across all levels.
- Fluent in written and spoken English is essential; additional languages such as French or Spanish would be advantageous.
- International work experience (abroad or within an international company) is required.
- Large experience as an Executive Personal Assistant, Administrative Assistant, or similar role, preferably in a role managing both personal and business matters.
- Proficient in Microsoft Office Suite and familiar with various productivity tools.
- Strong organizational and time management skills, with the ability to manage multiple tasks and priorities effectively.
- Excellent written and verbal communication skills, with keen attention to detail.
- Demonstrated problem-solving abilities and capacity to make informed decisions quickly and under pressure.
- Highly adaptable and flexible, able to handle changing priorities and new challenges with ease.
- Proven interpersonal skills and ability to build and maintain strong working relationships.
- Basic financial knowledge, including budgeting, invoicing, and expense management.
- A high degree of professionalism, discretion, and integrity.
The estimated annual salary for this position is $70,000 - $90,000 depending on qualifications and experience. Additional benefits include opportunities for career growth and professional development, a dynamic and supportive work environment, and a competitive compensation package.
