Empregos atuais relacionados a Executive Assistant - Anápolis, Goiás - beBeeBusiness

We are seeking a highly motivated and proactive individual to serve as the Business Support Associate. This is an exciting opportunity for a dynamic professional with excellent communication and networking skills, strong education background, and exceptional language proficiency in Portuguese and English to assist the Director and the Centre of Excellence's team.

The World Food Programme (WFP) has established the Centre of Excellence against Hunger in Brazil as an international centre of excellence in the areas of School Feeding, Nutrition, and Food Security. The Centre aims to promote south-to-south cooperation and provide support to governments in Africa, Asia, and Latin America in capacity development.

1. Manage the Director's calendar, meeting schedule/appointments and travel plans.
2. Arrange meetings/appointments on behalf of the Director.
3. Liaise with the Director about relevant events and meetings and brief him/her on matters to be considered prior to it.
4. Prepare briefing materials and agendas for the Director for use on official trips or special meetings and convene the weekly staff meetings, including preparing meeting notes.
5. Participate in the elaboration of briefings for the WFP Executive Director Office.
6. Liaise with internal and external partners and donors to support in the development and strengthening of relations, by assisting the Director and office staff.
7. Prepare briefs and other documents explaining partners policies/trends.
8. Make presentations and participate in meetings on behalf of the Director, whenever requested, including meetings to introduce the Centre or to maintain partners updated about office’s activities.
9. Identify and extract information from various sources to draft, review, and edit of moderate to complex documents such as official communications, Letters of Agreements, reports, proposals, work plans, publications, ensuring adherence to WFP’s standards and policies.
10. Review all incoming correspondence, gather background documentation for correspondence requiring action by the Director and follow up with office units to ensure that deadlines for responses are met.
11. Review all outgoing correspondence to be signed by the Director for composition and style as well as grammatical accuracy, factual correctness, adequacy of treatment, and compliance to WFP procedures.
12. Support visa processing for the Director and staff travelling on behalf of WFP.
13. Carry out security clearance procedures related to the Director’s official travels and ensure staff travelling on behalf of WFP carry out their security clearance.
14. Support the organization and participate in meetings, conventions, missions, events, and seminars, both virtually and on-site, and provide broad administrative and logístical support to office members and to the Director in these activities.
15. Support the coordination and implementation of projects and joint actions.
16. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for business team.
17. Follow up and assist in administrative issues, including in ERP/SAP systems.
18. Coordination and liaison with all business unit in the Centre to ensure that proper follow-up actions are taken, to maintain flow of information, as well as to resolve issues and clarify or obtain additional information.
19. Operates centralized telephone system, screen, assess and refer telephone calls and enquires to appropriate staff; handle matters of protocol; provide information on a variety of questions such as the office’s programme and activities as well as handle sensitive information with diplomacy and discretion.
20. Manages main entrance doors access for visitors and security control; greets visitors and directs them to appropriate staff.
21. Manages meeting rooms calendar and schedule appointments.

• Highly motivated and proactive individual.
• Excellent communication and networking skills.
• Strong education background.
• Exceptional language proficiency in Portuguese and English.

We offer a dynamic and challenging work environment, with opportunities for career growth and professional development. If you are a motivated and results-driven individual who is passionate about making a difference, we encourage you to apply for this exciting opportunity.